Administrative Coordinator

Robert Half • Hudson, WI • 6h ago

Description We are looking for an organized Administrative Coordinator to support daily operations and deliver responsive service to both internal teams and external customers. This contract position is ideal for someone who can balance administrative tasks, document processing, and customer communication while maintaining accuracy and consistency. The role requires strong coordination skills, confidence handling service issues, and comfort working with digital tools in a fast-paced environment.

Responsibilities:

Serve as a primary point of contact for incoming questions and requests, providing attentive and timely support to staff, clients, and partners.

Handle challenging customer interactions with patience and sound judgment, working to resolve concerns and create positive outcomes.

Manage a variety of office support duties such as preparing mail, scanning records, processing documents, entering data, and maintaining organized digital files.

Review and complete forms within company systems, ensuring information is accurate, current, and properly recorded.

Assist with accounts receivable activities by checking service authorizations for completeness, identifying discrepancies, and coordinating follow-up corrections.

Support scheduling, calendar coordination, and related administrative activities to help maintain efficient team workflows.

Use tools such as Adobe, DocuSign, CRM platforms, and Microsoft Excel to track information, prepare documentation, and support daily operations.

Follow company policies, regulatory expectations, and established procedures while maintaining confidentiality and consistent documentation standards. Requirements - Previous experience in administrative support, office coordination, or a similar business support role.

Strong customer service skills with the ability to communicate clearly and effectively by phone, email, and in person.

Demonstrated ability to manage multiple priorities, stay organized, and maintain accuracy in a detail-driven environment.

Working knowledge of Microsoft Excel and general comfort using digital platforms, document management tools, and CRM systems.

Ability to solve routine problems independently and make sound decisions when addressing customer or workflow issues.

Experience with scheduling, calendar support, document handling, and data entry tasks.

Willingness to participate in training and ongoing skill development to remain effective in the role. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Go to Apply

Area Sales Manager, ENT - Minneapolis, MN

Medtronic • Minneapolis, MN • 16h ago

Management & Administrative

We anticipate the application window for this opening will close on - 16 May 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all....

16h ago

Go to Apply

Senior Account Manager, OEM & Alliances

Nutanix • Saint Paul, MN • 16h ago

Management & Administrative

Hungry, Humble, Honest, with Heart. The Opportunity Nutanix is looking for a Sr. Account Manager, OEM & Alliances Sales - Americas (AMS) to join our strong and growing team. This is a high-profile client facing role...

16h ago

Go to Apply

Key Account Manager - Coatings

ITW • Saint Paul, MN • 16h ago

Management & Administrative

Job Description: COMPANY DESCRIPTION: ITW Performance Polymers is a Division within ITW's Polymers & Fluids segment with headquarters in Massachusetts with additional operations in Pennsylvania, Florida, and Shannon,...

16h ago

Go to Apply

Envista Strategic DSO Account Manager

Envista Holdings Corporation • Saint Paul, MN • 16h ago

Management & Administrative

Job Description: PRIMARY DUTIES & RESPONSIBILITIES: Grow annual sales revenue within their geographic area / territory and achieve assigned forecast. Identify new Special Markets accounts and/or new opportunities wit...

16h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)