Administrative Coordinator II

Kaiser Permanente • Woodland Hills, CA • 4h ago

Job Summary:

Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis. Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues. Learns to execute data maintenance and management by developing basic knowledge of department data and documentation retention policies.

Essential Responsibilities:

Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.

Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.

Helps facilitate information dissemination by: learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with detailed direction from senior colleagues with minimal interpretation; writing correspondence (e.g., letters, reports, confidential documents) to staff and managers, with moderate guidance from senior colleagues; and following broad guidance labeling, sorting, and maintaining the integrity of department files.

Organizes the work flow of the department by: following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance.

Assists with event coordination by: beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring.

Assists with event execution by: arranging small-scale events, with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues, with detailed instruction; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda and taking simple meeting minutes in meetings.

Learns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.

Knowledge, Skills and Abilities: (Core)

Ambiguity/Uncertainty Management

Attention to Detail

Business Knowledge

Communication

Critical Thinking

Cross-Group Collaboration

Decision Making

Dependability

Diversity, Equity, and Inclusion Support

Drives Results

Facilitation Skills

Health Care Industry

Influencing Others

Integrity

Learning Agility

Organizational Savvy

Problem Solving

Short- and Long-term Learning & Recall

Teamwork

Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

Computer Literacy

Customer Experience

Data Entry

Interpersonal Skills

Minimum Qualifications:

High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years experience working in a corporate or business office environment.

Preferred Qualifications:

N/A

COMPANY: KAISER

TITLE: Administrative Coordinator II

LOCATION: Woodland Hills, California

REQNUMBER: 1418551

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Similar Jobs

Senior Business Operations Manager, Prime Video Advertising, Creative Operations & Planning

Amazon • Culver City, CA • 43min ago

Management & Administrative

Description Are you passionate about transforming the streaming TV advertising landscape? Do you want to help build an advertising business that will revolutionize how brands connect with Prime Video's global audience? P...

43min ago

Go to Apply

Administrative Support Coordinator

Allied Universal • Los Angeles, CA • 4h ago

Management & Administrative

Company Overview: Join Allied Universal® Facility Management and Janitorial Services! We're committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welc...

4h ago

Go to Apply

Account Manager - Parking Operations - Four Seasons Westlake Village

Towne • Westlake Village, CA • 4h ago

Management & Administrative

At Towne Park, it's more than a job, you can make an impact. A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experience...

4h ago

Go to Apply

Electrical Engineering Manager

Takeda Pharmaceuticals • Los Angeles, CA • 5h ago

Management & Administrative

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice (...

5h ago

Go to Apply

Regional Account Manager

Brink's • Los Angeles, CA • 14h ago

Management & Administrative

Pay Range: ?(Minimum to mid pay range specific to (OHI,DEL,NY,CA,CO,WA,MD,CT,IL,NV,,KY,MI,NJ,ME,MO,MA,MT) 77,100.00 - 96,400.00 USD Annual About Brink's: The Brink's Company (NYSE:BCO) is a leading global provider of cas...

14h ago

Go to Apply

Key Account Manager

Ricoh Americas Corporation • Los Angeles, CA • 14h ago

Management & Administrative

Key Account Executive Position Profile The Key Account Executive is a senior sales professional responsible for a set of strategic accounts across Transactional Print, Service Bureau, and Graphic Communications segments....

14h ago

Go to Apply

Creative Account Manager

The Imagine Group • Burbank, CA • 14h ago

Management & Administrative

Creative Account Manager Burbank, CA ( http://maps.google.com/maps?q=3800+Vanowen+St+Burbank+CA+USA+91505 ) Description COMPANY OVERVIEW At Imagine we go beyond print to help our clients deliver game-changing visual comm...

14h ago

Go to Apply

Area Sales Manager, ENT - Los Angeles County

Medtronic • Los Angeles, CA • 14h ago

Management & Administrative

We anticipate the application window for this opening will close on - 16 May 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all....

14h ago

Go to Apply

Senior Manager, Special Investigations Unit

L.A. Care Health Plan • Los Angeles, CA • 14h ago

Management & Administrative

Senior Manager, Special Investigations Unit Job Category: Management/Executive Department: Special Investigations Unit Location: Los Angeles, CA, US, 90017 Position Type: Full Time Requisition ID: 13053 Salary Range: $11...

14h ago

Go to Apply

Manager Supply Chain Account Management - US Based Remote

Anywhere Real Estate • Los Angeles, CA • 18h ago

Management & Administrative

The Supplier Account Manager is responsible for managing supplier relationships, ensuring service quality, and driving strategic initiatives across global supply chains in collaboration with Client, Cartus & supplier...

18h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)