Administrative Coordinator (Public Works)

Robert Half • South Gate, CA • 4h ago

Description We are looking for a detail-oriented Administrative Coordinator to support Public Works operations in South Gate, California. This Contract position is ideal for someone who can manage administrative workflows, coordinate communications, and help keep departmental activities organized in a local government environment. The role requires strong follow-through, sound judgment, and the ability to handle multiple priorities while supporting staff, records, and public-facing processes.

Responsibilities:

Coordinate daily administrative activities for the Public Works team, ensuring documents, schedules, and department communications are organized and up to date.

Prepare, review, and distribute correspondence, reports, meeting materials, and other records needed to support departmental operations.

Maintain filing systems, databases, and tracking logs to support accurate recordkeeping and timely retrieval of information.

Serve as a point of contact for internal staff, vendors, and members of the public by responding to inquiries and directing requests appropriately.

Schedule meetings, manage calendars, and assist with agendas, follow-up items, and general coordination for department activities.

Support invoice processing, purchase documentation, and other routine clerical tasks in accordance with public sector procedures.

Assist with updating administrative processes, forms, or records when departmental workflows or systems change.

Monitor deadlines and help ensure required documents, approvals, and submissions are completed on time. Requirements - At least 2 years of administrative coordination or office support experience, preferably in Public Works, municipal services, or a government setting.

Working knowledge of administrative practices, record maintenance, and office coordination in a detail-focused environment.

Ability to communicate clearly and effectively with staff, community members, and external partners.

Strong organizational skills with the ability to manage multiple assignments and shifting priorities effectively.

Proficiency with standard office software, including word processing, spreadsheets, email, and document management tools.

High level of accuracy and attention to detail when handling records, correspondence, and routine administrative tasks.

Ability to work independently while also collaborating effectively with a team.

Experience supporting Public Works-related functions is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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