Administrative Specialist
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Administrative Specialist
Salary
$2,134.00 - $2,230.77 Biweekly
Location
611 Walker Street
Job Type
Full Time
Job Number
38764
Department
General Services
Opening Date
05/06/2026
Closing Date
5/13/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Person Interested
Job Classification: Administrative Specialist
Division/ Section: Security Management
Reporting Location: 900 Bagby Street
Workdays and Hours: Monday - Friday, 8am-5pm Subject to Change
DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS
The General Services Department (GSD) is seeking an Administrative Specialist who will be responsible for administrative support for all Security Management functions including investigations, customer service and the security technical repair team. This position will also complete the following duties:
Draft, review, and manage professional correspondence with internal and external vendors regarding proposals, security services, security infrastructure and operational needs.
Support audits, inspections, and special projects by organizing documentation, compiling data, and coordinating information requests.
Administer and maintain ServiceNow work order system, coordinating service requests, monitoring workflow status, and serving as a liaison between technicians, management, and vendors.
Coordinate solicitations, receipt, and review of contractor proposals for physical security services, access control, surveillance, and related projects.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Three years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS: None
PREFERENCES
PREFERENCES
Preference is given to applicants with experience in SAP software with creating requisitions and receivers, monitoring and verifying vendor invoices. Current and proficient knowledge of MS Office (Excel, PowerPoint and Word) is preferred along with experience working with people of diverse backgrounds, ability to communicate effectively orally and in writing, and have strong interpersonal and collaboration skills. Great organizational skills and high attention to detail is also preferred.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. '
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer a skills test.
SAFETY IMPACT POSITION: No
This position is subject to random drug testing and if a promotional position candidate must pass an assignment drug test.
PAY GRADE: 20
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-6051.
If you need special services or accommodations, call 832-393-6051. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which best describes your education and experience?
Bachelor's degree or higher in Business Administration, Liberal Arts, or a related field and AT LEAST three (3) year of professional administrative experience.
Bachelor's degree or higher in Business Administration, Liberal Arts, or a related field and LESS THAN three (3) year of professional administrative experience.
Associates Degree in Business Administration, Liberal Arts, or a related field and AT LEAST five (5) years of professional administrative experience.
Associates Degree in Business Administration, Liberal Arts, or a related field and LESS THAN five (5) years of professional administrative experience.
High School Diploma/GED and AT LEAST seven (7) years of professional administrative experience.
High School Diploma/GED and LESS THAN seven (7) years of professional administrative experience.
None of the above.
03
Please describe your professional administrative experience. If you have no experience, please @type "N/A". Any form of "See Resume" is not an acceptable answer.
04
Please indicate your experience in the following (Check all that apply)
Work Order Management
SAP Software
Working with Contractors (obtaining proposals, submitting for approvals and monitoring for completion)
None of the above
05
Please indicate the number of years for each experience you selected in the above question. If you have no experience, please @type "N/A". Any form of "See Resume" is not an acceptable answer.
06
Please indicate your level of proficiency in the Microsoft Office Suite.
BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
No experience
07
Please describe your experience with creating spreadsheets and reports in Microsoft Excel. Please give examples. If no experience, @type "N/A." Any form of "See Resume" is not an acceptable answer.
08
How many years of experience do you possess working with Request for Council Actions (RCAs)?
Less than 1 year
1 to less than 2 years
2 to less than 3 years
3 or more years
No experience
09
Please describe your experience with setting up requisitions in SAP for purchase orders. If you have no experience, @type "N/A." Any form of "See Resume" is not an acceptable answer.
10
Are you a current City of Houston employee?
Yes
No
Required Question
