Summary This position is an Administrative Specialist, GS- 0301-12 working in Office of the Director, U.S. Fish and Wildlife Service (FWS), Washington, D.C. for the Office of the Director, U.S. Fish and Wildlife Service. The incumbent will assist the Chief of Staff and FWS Assistant Directors in ensuring requests are brought to the attention of appropriate staff member(s) within the Director's Office. Responsibilities As a Administrative Specialist your duties will include but are not limited to the following: Collaborates with program and other Fish and Wildlife Service (FWS) officials in the long-range planning, development and coordination of operations and procedures pertaining to administrative office support functions, ensuring the proper and effective workflow, follow-up and tracking. Serves as liaison between the Director, Deputy Directors, their staff, and other offices within the FWS and the Department of the Interior, providing information, instruction, and guidance on implementation of Office administrative processes and procedures. Reviews and edits briefing statements, event memos, and other documents on behalf of the Directorate in response to Departmental, Administration, and/or congressional inquiries and requests. Develops and implements office procedures and practices and devises ways and means of relieving the Director and Deputy Directors of day-to-day details and personally coordinating matters without referring them to his/her attention. Interprets Department of the Interior and FWS administrative policies and procedures, provides assistance and guidance to team members, identifies issues that may affect the workflow of activities, and ensures appropriate staff is notified of new information and incorporates it into their work processes. Requirements Conditions of Employment Qualifications Only experience obtained by 05/12/2026 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-12] One year of specialized experience equivalent to the GS-11 grade level in Federal service. Specialized experience may include the following: Providing assistance and guidance to team members; developing recommendations that promote effectiveness and efficiency of work operations and administrative processes of an organization; meeting short deadlines with multiple, competing priorities; coordinating and overseeing travel of staff; purchasing office supplies and equipment; preparing time and attendance records for staff; evaluating operating procedures, making recommendations for improvement and coordinating office support, secretarial and clerical processes; and experience with FWS and DOI administrative policies, procedures and regulations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically, i. Area of Consideration. ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F. iii. Time after competitive appointment as specified in 5 CFR 330.502. iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions Education Additional Information PCS INFORMATION: -No PCS entitlements authorized Telework: This position is suitable for telework and may be allowed to telework with supervisory approval. Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area. Career Transition Assistance Plan (CTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP visit: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/" Reasonable Accommodation: The USFWS provides reasonable accommodations to applicants with disabilities. Please visit USAJOBS Help Center | Reasonable accommodation policy if you need a reasonable accommodation for any part of the application and hiring process. Reasonable Accommodation (RA) Requests: : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable\Accommodations\for\USA\Hire Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.
