Legal Administrative Assistant

Robert Half • Delray Beach, FL • 2h ago

Description We are looking for an experienced Legal Administrative Assistant to join a busy legal team in South Florida in a contract-to-permanent capacity. This position supports five attorneys with a strong emphasis on coordinating calendars, managing appointments, and keeping daily schedules organized in a fast-paced office environment. The role also provides occasional front desk and general office coverage, making it ideal for an administrative specialist who is comfortable balancing multiple priorities while maintaining a high level of discretion.

Responsibilities:

Coordinate complex calendars for five attorneys, including meetings, appointments, court-related scheduling, and other time-sensitive commitments.

Arrange and confirm appointments, depositions, and internal or external meetings while helping prevent conflicts and last-minute disruptions.

Communicate with attorneys, clients, and other contacts in a clear and organized manner regarding scheduling updates and logistical details.

Provide backup support at the reception desk by answering inbound calls, greeting visitors, and directing inquiries appropriately.

Assist with general administrative office tasks to help maintain smooth day-to-day operations when additional support is needed.

Monitor scheduling changes and adjust calendars promptly to ensure attorneys remain informed and prepared.

Maintain organized records of appointments, correspondence, and related administrative details for accurate follow-up.

Support office coverage needs as a backup to reception and office assistant functions during absences or high-volume periods. Requirements - At least 3 years of experience in an administrative support role, preferably within a legal or services environment.

Demonstrated success managing schedules and calendars for multiple team members in a fast-paced setting.

Experience coordinating appointments, meetings, and depositions with strong attention to detail.

Ability to answer inbound calls effectively and interact with attorneys, clients, and office staff.

Strong administrative office skills, including organization, prioritization, and follow-through on time-sensitive tasks.

Comfortable providing backup reception and general office support as business needs require.

Excellent written and verbal communication skills with a clear and courteous demeanor.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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