Administrative Assistant

Robert Half • Glendale Heights, IL • 4h ago

Description

We are looking for a dependable Administrative Assistant to support daily front office operations in Glendale Heights, Illinois. This contract to permanent opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes organized, and handling a variety of clerical tasks with accuracy. The person in this role will serve as a key point of contact for visitors and callers while helping maintain smooth office workflow. Spanish language skills are welcomed for candidates who can assist in a bilingual workplace.

Responsibilities:

Welcome visitors, create a positive first impression, and direct guests to the appropriate staff or department.

Manage incoming calls through the main phone line and route inquiries efficiently while maintaining courteous communication.

Coordinate inbound and outbound mail, including package handling and overnight shipments, to ensure timely distribution.

Monitor inventory levels for office materials and place supply orders to keep the workplace fully stocked.

Complete general clerical work such as filing, document organization, and routine record maintenance.

Enter and update basic information in office records and administrative systems with attention to detail.

Provide day-to-day administrative assistance to support office operations and address additional tasks as business needs change.

Requirements

Previous experience in an administrative assistant, receptionist, or general office support role.

Ability to answer inbound calls effectively and manage front desk responsibilities efficiently.

Strong organizational skills with the ability to handle filing, recordkeeping, and multiple priorities.

Experience with data entry and routine clerical tasks in an office environment.

Comfortable ordering supplies and supporting general office administration.

Clear written and verbal communication skills with a detail-oriented demeanor.

Bilingual Spanish skills are highly preferred.

Reliability, attention to detail, and the ability to work independently in a fast-paced setting.

Experience with Microsoft Outlook is a must!

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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