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Office Assistant - Real Estate

System One • Toms River, NJ • 1d ago

Job Title: Office Assistant - Real Estate Agency

Location: Toms River, NJ

Type: Direct Hire

Compensation: $70,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K+ per month)

Work Model: Requires 100% onsite work at our office in Toms River, NJ (Remote work is not available)

Hours: Monday - Friday, 9:00 AM - 5:00 PM

Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.

Attire: Business professional, every day.

Office Assistant - Real Estate

About the Role:

The Office Assistant - Real Estate role is designed for a real estate administrative professional who understands how to coordinate important real-estate transactions & updates in real-time with key stake holders listings. This person wants to take a more active role in driving deals from launch through closing.

You'll work alongside with one of the hottest and high-performing real-estate firms along the Jersey Shore (located in Toms River, NJ) specializing in luxury & high-end residential along with light commercial properties (typically around or less then $3 million).

Ready to own the the listing process while supporting the operational flow of transactions? This role blends marketing execution with deal coordination-you won't just post listings, you'll help drive them to close.

What You'll Own:

End-to-end life cycle of the real-estate sales process.

Stakeholder management: from MLS listing through closing

Marketing launch (MLS) and uploading pictures of high-end residential and commercial properties (drone footage)

Coordination of all stakeholders involved in active deals. Example: updating important information with attorneys, title/escrow, buyers/sellers, inspectors, contractors, lenders, i.e. key stakeholders.

Timeline and milestone tracking across multiple transactions for multiple listings

Listing accuracy and visibility across MLS and syndication platforms

Transaction file management and deal documentation

Client and vendor communication throughout the lifecycle of each deal

Your Impact: Drive Listings & Support Deal Flow:

Own the go-live process for new listings, ensuring readiness and quality presentation

Coordinate photography, staging, and marketing materials

Track deal progress and proactively manage deadlines and contingencies

Communicate updates and keep all parties aligned from listing to closing

Elevate Listing Presentation & Marketing Execution:

Prepare CMAs, listing packages, and client-facing materials

Ensure listings are accurately entered, optimized, and maintained across MLS and platforms

Support online presence, listing performance, and client review generation

Maintain a high-end, polished standard across all property marketing

Support a Fast-Paced Brokerage Environment:

Manage multiple listings and transactions simultaneously

Coordinate with agents, attorneys, lenders, inspectors, and vendors

Assist with scheduling showings, inspections, appraisals, and closings

Maintain organized records and support commission processing

Drive Organization & Accountability:

Maintain clean, compliant digital transaction files

Track pipeline activity, deadlines, and deal status

Ensure consistency, follow-through, and attention to detail across all active deals

What Makes This Role Different:

Step beyond marketing into a true deal-focused position

Direct exposure to both commercial and luxury residential transactions

High visibility role working alongside a top-producing broker

Blend of marketing, operations, and transaction involvement

Opportunity for long-term growth within a growing real estate business

What You Bring:

Experience in real estate marketing, listing coordination, or within a brokerage environment

Strong understanding of MLS systems and listing workflows

Ability to manage multiple listings and timelines with accuracy

Strong communication skills with clients and industry professionals

Highly organized with a proactive, ownership-driven mindset

Valued Experience:

Experience supporting residential and/or commercial real estate transactions

Familiarity with CRM systems and real estate platforms

Exposure to transaction coordination or deal lifecycle management

Experience working in a fast-paced, high-volume real estate office

Who Thrives Here:

Individuals who want to move beyond administrative work into owning outcomes

Professionals who enjoy both the marketing and operational sides of real estate

Detail-oriented self-starters who can manage multiple moving parts

Team players who take pride in delivering a polished, high-end experience

Success Looks Like:

Listings launched smoothly with strong presentation and accuracy

Transactions progressing on time with minimal delays

Clear communication and coordination across all stakeholders

Organized, compliant deal files and efficient closing processes

Consistent support of a high-performing, fast-moving real estate operation

M1

Ref: #563-Joule Staffing - Toms River

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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