Administrative Assistant

Robert Half • Elizabeth, NJ • 1h ago

Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position requiring someone who can manage administrative workflows, maintain accurate records, and provide responsive front-desk and phone support. The ideal candidate is organized, comfortable handling sensitive information, and able to work effectively in an onsite environment while assisting individuals and partners effectively.

Responsibilities:

Manage day-to-day administrative activities, including document preparation, filing, scheduling, and general office coordination.

Respond to inbound calls, greet visitors, and provide courteous assistance while directing inquiries to the appropriate staff or department.

Enter, update, and maintain records in internal databases and software systems with a strong focus on accuracy and completeness.

Support case-related and program-related documentation by tracking deadlines, organizing paperwork, and following established procedures.

Assist with communication and coordination involving clients, landlords, and community stakeholders during routine office operations and meetings.

Prepare correspondence, reports, and other materials using Microsoft Office applications and standard office tools.

Handle multiple assignments at once while maintaining confidentiality and meeting established timelines.

Participate in onsite meetings or occasional field-related administrative support as needed to help maintain efficient service delivery.

Requirements - Associate degree or bachelor's degree preferred; comparable relevant experience may be considered in place of formal education.

At least 2 years of experience supporting affordable housing, case management, public service, or related administrative programs.

Familiarity with program regulations, operational procedures, and administrative systems used in housing or public assistance environments is strongly preferred.

Proficiency with office technology, data entry systems, and Microsoft Office Suite; experience with specialized housing software is a plus.

Strong written and verbal communication skills with the ability to interact effectively with clients, staff, and external partners.

Ability to stay organized, manage competing priorities, and keep pace with multiple deadlines in a busy office setting.

Comfort working with documentation, numerical information, and detailed recordkeeping tasks.

Certification related to housing program administration is preferred, or willingness to obtain it shortly after starting the role. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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