Accounts Payable Associate

Aston Carter • Lewisville, TX • 2h ago

Job Title: Accounts Payable Associate

Job Description

The Accounts Payable Associate processes high volumes of vendor invoices accurately and on time, resolves discrepancies, and supports a collaborative accounts payable team in a growing, publicly traded organization. This role offers strong opportunities for cross-training and professional growth within the accounts payable function.

Responsibilities

Pay vendors accurately and on time by monitoring and acting on discount opportunities.

Verify vendor federal ID numbers and ensure all required documentation is complete and accurate.

Schedule and prepare checks and other payments in accordance with internal procedures and deadlines.

Process and code invoices, ensuring proper general ledger coding and adherence to company policies.

Perform three-way matching of purchase orders, receipts, and invoices to validate accuracy before payment.

Identify, research, and resolve purchase order, contract, invoice, or payment discrepancies in a timely manner.

Ensure credit is received for outstanding memos and track resolution of any credit-related issues.

Reconcile accounts payable transactions and assist with month-end reconciliation activities as needed.

Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.

Use Microsoft Excel and Outlook daily to track invoices, manage communications, and support reporting needs.

Collaborate with supervisors and team members to support cross-training and continuous process improvement within the accounts payable team.

Essential Skills

Proven experience processing a high volume of invoices, including paying at least 500 invoices weekly.

Hands-on accounts payable experience, including invoice processing and payment execution.

Experience working with purchase orders and resolving purchase order-related discrepancies.

Proficiency in invoice coding and basic accounting concepts related to accounts payable.

Experience with three-way matching of purchase orders, receipts, and invoices.

Strong Microsoft Excel skills for tracking, organizing, and reconciling accounts payable data.

Proficiency with Microsoft Outlook for professional email and calendar management.

Effective vendor communication skills via email and phone, with the ability to resolve issues professionally.

Strong attention to detail and accuracy when processing invoices and payments.

Ability to work efficiently in a fast-paced, high-volume environment.

Work Environment

You will work in a fully onsite accounts payable department with approximately 45 team members, including leads and supervisors who have advanced from accounts payable administrator roles. The team culture emphasizes growth, cross-training, and exposure to a variety of skill sets, supported by experienced leadership. Initial training lasts approximately 2 to 3 weeks, during which you will work on-site from 7:30 a.m. to 4:00 p.m. After training, you may select an 8.5-hour shift, with a required 30-minute lunch break, starting as early as 6:00 a.m. or as late as 8:30 a.m., offering flexibility within standard business hours. Daily work involves extensive use of Microsoft Excel and Outlook in a professional office setting within a stable, publicly traded company that has experienced record-setting performance since 2020.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lewisville,TX.

Application Deadline

This position is anticipated to close on May 19, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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