Administrative Office Support Integrator

SAIC • Chantilly, VA • 1h ago

Description

Join a mission-driven satellite program at the forefront of national defense innovation. Our team is developing cutting-edge technologies that directly support critical Department of War priorities, combining both proven and first-of-their-kind capabilities that have never been applied in space. Operating within a fast-paced acquisition environment, we benefit from streamlined authorities and direct access to senior Government decision-makers, enabling us to move quickly and execute aggressive schedules using the most innovative contracting strategies available.

SAIC is seeking self-directed leaders who skillfully navigate ambiguity, solve complex challenges, and bring diverse expertise to a dynamic environment focused on delivering capability rapidly. Success here requires adaptability, initiative, and a willingness to wear multiple hats in support of a high-impact mission.

Job Description:

This position is for a Satellite Program Office Administrative Office Support Integrator in Chantilly, VA supporting cutting-edge and innovative space programs. Be part of a highly effective and collaborative front office team responsible for delivering expectational support to senior level government staff.

The Administrative Office Support Integrator supports the Satellite Program Office by providing direct administrative services support to government customers in execution of their duties and responsibilities. The Administrative Office Support Integrator assists the Front Office Leadership, develops/ maintains the office file plan, coordinates office logistics, office moves, supplies, administrative document routing, and institutes and executes processes to enable an effective office environment. The EA composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

Role Responsibilities:

Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that includes Military and Civilian personnel

Coordinate visit requests, process travel authorizations and expense reports

Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners

Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures

Review and route senior-level executive correspondence, ensuring compliance with established government correspondence standards

Develops and maintains front office file plan; provides guidance, training, and oversight

Ensure the office maintains an adequate amount of office supplies and order more as needed

Assist with site planning, office moves, and establishment of a strong office environment

Support the onboarding process of new employees to the program team

Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements

Partner with the Government Military Leader and Program Managers to strategically and tactically guide nationally-critical satellite programs through acquisition, engineering, and operational trades to achieve on-time launch and on-orbit performance

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: Bachelors and ten (10) years or more of relevant and related experience Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)

Proven experience with administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that includes Military and Civilian personnel

Strong experience in writing/editing memos and correspondence. - Excellent computer skills in MS Office (Word, Excel, PowerPoint).

Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise. Effective communication, coordination, logistics, and customer engagement skills Ability to work in a fast paced, dynamic, and team environment with no supervision. Active TS/SCI with current Poly Required Previous SAP experience desired

REQNUMBER: 2612181

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

SAIC

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