Sr. Administrative Assistant

Robert Half • Latham, NY • 2h ago

Description

We are looking for an experienced Executive Assistant to support a busy contracts administration team in New York. This contract position is ideal for someone who is highly organized, comfortable working closely with leadership, and able to manage both office-based coordination and offsite meeting support. The role requires strong judgment, effective communication, and the flexibility to travel locally by car to attend meetings and capture accurate discussion notes.

Responsibilities:

Provide high-level administrative support to the contracts administration department and assist leadership with daily operational needs.

Coordinate complex calendars, schedule meetings, and help ensure priorities and appointments are managed efficiently.

Travel to offsite meetings as needed to support leadership, document key discussion points, and prepare organized meeting notes.

Arrange business travel and meeting logistics, including reservations, timing, and related coordination details.

Facilitate conference calls and other meetings by preparing materials, confirming attendance, and supporting smooth execution.

Maintain clear records, correspondence, and administrative documentation with a high degree of accuracy and professionalism.

Serve as a reliable point of contact for internal stakeholders and provide responsive, service-oriented administrative assistance.

Requirements - Prior experience in an Executive Assistant or Administrative Assistant role is required.

Ability to travel locally for meetings and possess reliable transportation with a valid driver's capability.

Strong calendar management skills and the ability to coordinate multiple priorities effectively.

Experience taking detailed, accurate notes during meetings and summarizing key information clearly.

Proficiency in arranging travel and supporting meeting logistics in a detail-focused environment.

Comfortable handling conference calls, communication coordination, and general administrative tasks.

Strong customer service, communication, and organizational skills with close attention to detail. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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