Office Manager

Robert Half • New Castle, DE • 1h ago

Description

We are looking for an organized and resourceful Executive Administrator to support daily business operations and provide high-level administrative assistance. This onsite role blends executive support, office coordination, and finance-related administrative work to help leadership stay focused and the office run efficiently. The position is a contract-to-permanent opportunity for someone who is detail-oriented, can manage competing priorities, handle sensitive information with discretion, and contribute to a productive workplace.

Responsibilities:

Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track.

Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery.

Maintain office records, confidential files, and administrative documentation in an organized and secure manner.

Support meetings by organizing agendas, capturing notes, and following up on outstanding action items.

Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports.

Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records.

Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries.

Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace.

Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively.

Requirements - At least 3 years of experience in office management, executive support, or senior-level administrative coordination.

Background assisting with finance or accounting-related activities, including invoicing, accounts payable, receivables tracking, payroll support, or similar tasks.

Strong ability to organize multiple responsibilities, prioritize work, and meet deadlines in a fast-paced setting.

Clear written and verbal communication skills with a detail-focused and effective approach.

Demonstrated ability to manage confidential information with sound judgment and discretion.

Proficiency with Microsoft Office applications, especially Excel, along with comfort using payroll or financial software.

High attention to detail and confidence working with numbers, records, and administrative processes.

Experience handling front desk or receptionist duties and coordinating office supply management is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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