Special Assistant to the President & CEO

HANYS - Healthcare Association of New York State • Rensselaer, NY • 1h ago

TitleSpecial Assistant to the President & CEO EOE StatementAs an Equal Opportunity / Affirmative Action Employer, It is the Healthcare Association of New York State ("HANYS")'s policy to not discriminate against any employee or applicant for employment because of their race, color, religion, sex, or national origin or because they are an individual with a disability or disabled veteran, Armed Forces service medal veteran, recently separated veteran, or active duty wartime or campaign badge veteran, hereinafter referred collectively as "protected veterans," or any other characteristics protected under applicable law. It is also HANYS' policy to take affirmative action to employ and to advance in employment, all persons regardless of their status as individuals with disabilities or protected veterans, and to base all employment decisions only on valid jobrequirements. This policy shall apply to all employment actions, including but not limited to recruitment,hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, or other forms ofcompensation and selection for training, including apprenticeship, at all levels of employment. PositionSpecial Assistant to the President & CEO DivisionHealthcare Association of New York State DescriptionThe Healthcare Association of New York State (HANYS) is seeking a Special Assistant to the President & CEO to join our Executive Office. Reporting to the President & CEO of HANYS, this role is responsible in managing the Executive Office of the President ensuring efficiency and quality in organizational activities.This is a hybrid position based in Rensselaer, NY and applicants must live within a commutable distance from our office. The expected salary for this position is between $92,000 and $100,000 annually. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity.Principals only.Key responsibilities include but are not limited to: Manages the President and Executive Offices: Anticipates the needs of the President and acts as a liaison with staff and members. Oversees routing of correspondence and other documents for President, including handling and responding to issues and requests for information, directing information to appropriate staff, and clearly identifying potential issues and conflicts for the President. Ensures staff response to member and external requests, notifying staff and/or President of areas that require follow-up. Prepares President for meetings, providing background information, materials, and travel details. Ensures efficient office operations. Schedule, manage, and prioritize a high volume of both internal and external meetings for the President. Track the President's requests and follow up on any outstanding items until completion. Schedule and coordinate CEO member visits and ensure that the President is briefed and prepared for each meeting. Coordinate travel arrangements, itineraries, and expense reimbursement for the President. Track state and federal lobby expenses for the President and submit reports. Approve all timecards, time off requests and expense reimbursement requests for the senior leadership team. Participate as a member of the planning committee for the Board Coordinator/Assistant to the President and C-Suite Educational Program. Serve as administrator of the Boardvantage board portal including access rights and committee assignments. Participates in special projects as requested. Ensures Quality and Efficiency of Information and Organizational Operations: Review all correspondence/documents prepared for President's signature, including all membership mailings (i.e., letters, press releases, brochures, member updates, and staff updates). Problem resolution and issues related to support and administrative functions as neede

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