Summary This position is located within the VA Salt Lake City Health Care system. The primary purpose of this position is to provide administrative functions that include human resources management, budget, and finance, contract management and program analysis, office support services, and logistics in matters to support the Environmental Management Service. Responsibilities Duties include but are not limited too: Serves as the principal administrative advisor to the Chief, Environmental Management Service (EMS), and provides comprehensive administrative and operational support to all EMS programs including Healthcare Sanitation, Interior Design, Textile Care, Laundry, Recycling, and Waste Management operations. Participates in collaboration with the Service Chief in both long- and short-range administrative and resource planning by coordinating the operational and administrative needs of the service. Assists in managing and coordinating all administrative aspects of the service and participates in the development and implementation of policies and procedures that affect service operations and customer support activities. Conducts studies, surveys, and analyses and submits or validates reports pertaining to performance measures, workload, and service efficiency. Develops analytical tools, databases, and tracking systems to collect, format, and evaluate operational data and present findings and recommendations to management in an organized and actionable format Uses automated systems and software, including Power BI and other data tools, to analyze trends, identify best practices, and implement improvements that enhance effectiveness and efficiency of service processes. Monitors and evaluates system performance, identifies deficiencies, and assists leadership in developing corrective actions. Reviews, revises, and drafts procedural guidance to ensure compliance with National, VISN, and local policies as well as accreditation and regulatory requirements. Responds to VA/VISN surveys, reports, and data validation requests related to service operations Provides personnel management and administrative advisory services to the Chief, EMS, and section supervisors on matters related to staffing, workforce planning, and personnel administration. Assists management with projecting staffing needs, preparing recruitment documentation, writing and updating position descriptions, developing job analyses, preparing performance plans and appraisals, identifying training needs, and processing related personnel actions. Coordinates personnel actions with Human Resources offices and monitors progress through completion. Reviews, analyzes, and interprets incoming personnel requests and recommends appropriate actions or alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and workload priorities. Alerts management to issues requiring HR intervention and provides guidance on resolving complex personnel matters. Ability to communicate effectively, both orally and in writing, to prepare reports and briefings, advise leadership, coordinate with stakeholders, and influence acceptance of recommendations. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 am - 4:00 PM Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD112960 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 and for the for a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience for GS-9: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: . Assists in managing and coordinating all administrative aspects of the service and participates in the development and implementation of policies and procedures that affect service operations and customer support activities. Conducts studies, surveys, and analyses and submits or validates reports pertaining to performance measures, workload, and service efficiency. Develops analytical tools, databases, and tracking systems to collect, format, and evaluate operational data and present findings and recommendations to management in an organized and actionable format. Uses automated systems and software, including Power BI and other data tools, to analyze trends, identify best practices, and implement improvements that enhance effectiveness and efficiency of service processes. Monitors and evaluates system performance, identifies deficiencies, and assists leadership in developing corrective actions. Reviews, revises, and drafts procedural guidance to ensure compliance and local policies as well as accreditation and regulatory requirements. Responds to surveys, reports, and data validation requests related to service operations. Provides administrative oversight for performance measures, risk and briefings to service leadership and participates in planning and justification of future budgetary needs. Serves as a key participant in manpower utilization, space planning, and equipment utilization programs to ensure effective use of resources. Reviews orders to verify operational need and appropriate use of funds. Educates and advises service personnel on budgetary and financial processes and requirements. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. if related. Such education must demonstrate the knowledge, skills and abilities necessary to do the work. (Transcripts required) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level. (Transcripts required). Specialized Experience for GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Specialized experience includes Advises leadership on budgeting and financial management for EMS operations, including budget formulation, justification, execution, and reporting. Develops budget estimates and spending plans aligned with operational priorities. Maintains awareness of available resources and makes recommendations regarding the distribution or redistribution of funds. Tracks expenditures across multiple fund control points and programs and maintains a running account of funds allocated and expended. Develops monthly and quarterly cost ceilings and monitors spending to ensure accounts remain within authorized limits. Establishes internal controls to ensure sound fiscal management in accordance with applicable policies, procedures, and regulations. Analyzes financial and workload data to identify trends, variances, and cost-saving opportunities. Provides financial reports. Knowledge and skill in communicating complex and abstract concepts, proofreading and reviewing documents for content and accuracy, and presenting findings, recommendations, and negotiated solutions to service staff, supervisors, and leadership during meetings, briefings, and planning sessions. Extensive knowledge of multiple automated systems and software applications including Microsoft Office Suite, VistA, Above Par, SharePoint, and Adobe Professional sufficient to develop reports, databases, dashboards, and analytical tools used to track workload, financial, and performance data. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctorial degree or 3 full years of progressively higher level education leading to such degree or LL.M., if related. (Transcripts required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate education in excess of 18 semester hours. (Transcripts required) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
