Executive Assistant

Crossroads House • Batavia, NY • 2h ago

POSITION DEFINITION: The Executive Assistant will be responsible for assisting the Executive Director to include fundraising, organizing, coordinating operations and procedures, and ensuring organizational efficiencies. QUALIFICATIONS: Works as an equal part of the team for the betterment and continuation of the mission of Crossroads House under the supervision of the Executive Director. Minimum of two years of office experience. Proficient in Microsoft Office Suite and database programs. Proficient in social media and Canva design. Possess organizational skills and the ability to prioritize workload. Possess excellent verbal and written communication skills.

DUTIES AND RESPONSIBILITIES: The following statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent to the position. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Able to work evenings and weekends as needed. Assist with ongoing marketing endeavors, speaking engagements, public visibility, recruiting partnerships. Keeps abreast of community activities. Collaborates with the Executive Director on all aspects of the Annual Campaign to include the annual business appeal and community appeal; secure appropriate contacts with corporations and businesses to facilitate pledges, donations, and sponsorships. Assists with all fundraising activities, collaborating closely with the fundraising chairpersons to promote the events, develop agenda, and attend the monthly fundraising meetings. Maintains an inventory of office supplies and orders supplies as needed and approved by the Executive Director. Promotes cost containment within the annual budget. Maintains up-to-date original forms and ensures copies and printed materials are readily available to staff and volunteers. Maintains files in an orderly manner, easily accessible to key office staff. Pick up, open, and sort mail in a timely manner. Assists Board of Directors, staff, and committee chairs upon request. Prepares and forwards packets to the Board of Directors for their meeting. Maintains the original copies in the office. Performs additional tasks as deemed necessary by the Board of Directors and Executive Director as pertaining to the job. TO APPLY: Email cover letter and resume to TracyFord@CrossroadsHouse.com by May 15, 2026.

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