Description
NO RECRUITING FIRMS PLEASE!!!!
DEPARTMENT: ACCOUNTING
REPORTS TO: BUSINESS UNIT LEADER AND COST ACCOUNTING MANAGER
Compensation: $80,000 to $90,000 Depending on Experience
OVERVIEW:
Manages and coordinates all project and/or service accounting functions. Provides support to the Project Managers, Business Unit Leaders, Cost Accounting Manager and other team members as required or needed. Work closely with clients (Owners or General Contractors), vendors and subcontractors. Strong working knowledge of project accounting functions, MS Office, and ERM and/or CRM software systems is required.
General Responsibilities
Maintain open communication lines with all working relationships
Follow up to ensure items for which the job is accountable are performed
Earn and maintain customer's trust
Uphold the core values of the organization
Work well with others to accomplish the mission of the organization and of the job
Specific Responsibilities
Purchase Orders/Subcontracts
Assist with executing and tracking purchase orders, work orders and sub-contract change orders
Verifies purchase order balances in accounting software - assist in PO reconciliation
Prepares and sends purchase order closeout letters and/or final releases to vendors
Subcontract/Vendor Lien Release Management
Input and track all subcontracts, including change orders, liens, AP, etc.
Ensures all subcontracts are executed and insurance certificates are received and valid
Work with payroll department and subcontractors to ensure certified payroll reports comply with all reporting requirements
Work Orders
Set up customers and sites for Service Account Managers
Set up and maintain work orders, purchase orders and subcontracts
Invoice all completed work orders
Review work order A/R with Service Manager-follow up on outstanding issues
Review and close out work orders on a monthly basis
Review month end costs and billing to ensure GL reconciliation
Review and resolve any invoice/PO issues
Track and turn in all work order time completed by service technicians
Billing
Work closely with PM to prepare, post and submit monthly billing to the clients, including schedule of values creation and maintenance
Review and adjust budgets as necessary
Proactively analyze and mitigate any billing issues
Compile and complete all labor/material/other cost analysis
GC (General Contractor) lien release management
Job Cost and Analysis
Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions
Assist with on-going budget realignments and/or adjustments
Assist with Earned Value Analysis (Percent Complete / Revenue Recognition methods) when appropriate
Accounts Receivable
Monitor AR aging reports - Review, reconcile and follow-up on outstanding AR
Work closely with PM and client to ensure invoices are submitted correctly and accurately
Develop relationship with client and/or client counterpart to ensure quick and accurate resolution on invoices and/or payment approvals
Create and send out monthly statements of account (service side only)
Contract Assistance
Assist PM with change orders and ensure proper entry and tracking in ERP system
Understand contract financial terms and conditions and meet any/all requirements
Budget and Cost Analysis
Works with PM to review and input job budgets
Review PM/PE entry of change request into Spectrum
Assist in the preparation and review of project cost-to-completes
Accounts Payable
Send out vendor job setup requests
Set up new vendor requests, get them signed and turned into AP
AP entry/processing for Subcontractor Pay Applications
General
Perform all project and service accounting job functions, as well as, other duties assigned by the Business Unit Leaders, Cost Accounting Manager and/or other accounting management - Attend and participate in all required meetings
Develop and maintain internal and external client relationships, including client counterpart, with utmost professionalism
Other duties as may be assigned
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
Strong working knowledge of project accounting functions including billing, project budget analysis, purchase and work orders, subcontractor financial management, cost-to-complete analysis, contract financial requirements, change orders, AR aging, Revenue Recognition Rules, etc
Working knowledge of Earned Value Management (EVM) analysis a plus
ERP systems
Skill in:
Cost and budget analysis, including cost-to-date and cost-to-complete analysis and forecasting
Time management, organization and attention to detail
Effective written and verbal communication
Problem solving and analysis
Microsoft Office Products, including Excel
Ability to:
Anticipate and mitigate potential budget and scope change impacts
Handle complex projects and tasks and work closely day to day with the project managers and other project/service accountants.
Have willingness to develop strong internal and external client working relationships
Adapt and be flexible in a changing and evolving environment
Participate in identification of process improvement and lessons learned
Identify value added services to Business Unit leaders, Project Managers and Accounting Management
Be flexible, detail oriented and thorough
Establish and maintain effective working relationships with both internal and external clients.
Be a strong team player and proactively dedicated to the mission and core values of the organization
PHYSICAL REQUIREMENTS:
Using hands
Reaching
Climbing stairs
Talking and hearing
Driving
Lifting (up to 25 lbs)
Sitting
Standing
Stooping
Vision acuity (near and far)
Walking
REQUIREMENTS:
Requirements for this position include a degree in accounting, business administration, or other related field. While a degree is preferred, candidates with a CCIFP or 7+ years of project accounting experience will also be considered. The position requires experience in ERP systems, strong Microsoft Office skills, including excel, along with strong communication skills, both written and verbal. The ability to adapt to change, have flexibility and a process improvement mindset with a focus on development and implementation is a must. This position requires attention to detail and the ability to use discretion and independent judgement on all listed tasks while being a team player. Experience in project accounting/controls in the construction industry and experience with Spectrum software is preferred.
Benefits of this role:
Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.
Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore's in house training program.
This position is eligible for cell phone allowances and the short-term incentive program.
Applications will close for this position on: June 1, 2026 or until successfully filled.
For questions regarding this role, please contact : recruiting@encoreelectric.com
To request an accommodation during the application process, please contact HR@EncoreElectric.com .
Encore Electric, Inc. is an EOE, including disability/vets.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
