Administrative Coordinator 3(WAE)
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Administrative Coordinator 3(WAE)
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
220633
Department
LA State Board-Nursing
Opening Date
05/01/2026
Closing Date
5/1/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
OUR MISSION:
To safeguard the life and health of the citizens of Louisiana by assuring that persons practicing as Registered Nurses and Advanced Practice Registered Nurses are competent and safe.
Overview
This highly responsible position provides administrative support and staff assistance to help ensure that the Louisiana Schools of Nursing and Educational Programs are compliant with legal standards of the Louisiana State Board of Nursing. Incumbent will also assist in the timely issuance and maintenance of Registered Nurse (RN) and Advanced Practice Registered Nurse (APRN) licenses, and approval for RN students to enroll in clinical courses to all eligible and qualified persons regulated by the Louisiana State Board of Nursing. Incumbent must possess and utilize knowledge relative to the Nurse Practice Act and the Administrative Rules of the Board relative to Schools of Nursing. The incumbent is expected to work collaboratively and communicate frequently with internal and external staff and stakeholders. Incumbent must be able to work independently, possess excellent organizational and communication skills, and exercise sound judgment, creativity, and resourcefulness in all areas of responsibility. Independent judgment is required to plan, prioritize, and organize a highly diversified workload.
About this position:
This vacancy will be filled as a temporary Classified WAE appointment. Incumbents in these positions may not work more than 1,245 hours or 1 year, whichever comes first.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties
This position provides administrative and programmatic support to ensure compliance, coordination, and efficient operations within the Nursing Division.
This position will:
Coordinate and review documentation from Schools of Nursing to ensure compliance with Board rules, regulations, and accreditation standards
Conduct initial staff reviews of faculty qualifications, program reports, and supporting documentation; request and evaluate additional information as needed
Prepare reports, summaries, and agenda materials for presentation to the Board of Directors
Monitor and analyze program performance data, including NCLEX results, and assist in reporting findings to leadership
Serve as a liaison with Schools of Nursing, continuing education providers, and stakeholders to provide guidance and ensure regulatory compliance
Coordinate and support board, committee, and task force meetings, including scheduling, agenda preparation, and meeting minutes
Maintain official records, reports, and documentation in accordance with established recordkeeping requirements
Provide administrative support for licensure and regulatory processes, including data entry, document management, and responding to inquiries
Manage correspondence and communications with internal and external stakeholders in a professional and timely manner.
Position-Specific Details:
Appointment Type: Classified WAE - 1,245-hour limit per year.
Career Progression: This position does not participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Kris Major
Louisiana State Board of Nursing
majork@lsbn.state.la.us
225-755-7556
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
02
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
04
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
DE: Displaying Expertise - How well do you apply subject-matter expertise to solve problems, share insights, and communicate effectively with others?
I struggle to explain basic concepts, apply subject-matter knowledge, or share accurate information.
I apply subject-matter knowledge in typical situations and communicate clearly with some guidance or support.
I use my subject-matter expertise to solve problems, explain concepts clearly, and tailor communication to different audiences.
I demonstrate deep subject-matter expertise, explain complex topics with clarity, and provide strategic insights that support broader goals.
06
DE: Displaying Expertise - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
08
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
MP: Managing Performance - How well do you set expectations, provide feedback, and document employee performance?
I don't clearly set expectations, I delay feedback, and I avoid using documentation systems.
I communicate expectations, but I sometimes miss follow-through and my documentation may be incomplete or not aligned with policy.
I set clear expectations, use systems to document performance accurately, and meet all duties required by SCS and agency policies.
I go beyond basic requirements-I reinforce expectations regularly, use multiple sources for documentation, and maintain audit-ready records that exceed policy standards.
10
MP: Managing Performance - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
MT: Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?
I miss deadlines, struggle to prioritize, and don't use tools to manage my time.
I complete some tasks but need reminders or get distracted by low-priority activities.
I plan and complete work on time using tools and strategies to stay focused and on track.
I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.
12
MT: Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
UD: Using Data - How do you work with data to generate insights or inform decisions?
I struggle to collect, analyze, or use data effectively, and I may misuse or present sensitive information incorrectly.
I can work with basic data, but I may miss key trends, present it unclearly, or need help applying insights.
I collect accurate data, identify patterns, share insights clearly, and use data to make informed, ethical decisions.
I use advanced techniques to uncover insights, tell clear data stories, and proactively protect sensitive information.
14
UD: Using Data - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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