Administration Manager
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Administration Manager
Salary
$118,539.20 - $162,073.60 Annually
Location
Saint Paul, MN
Job Type
Full Time
Job Number
26-01875
Department
Public Works
Opening Date
05/01/2026
Closing Date
5/26/2026 11:59 PM Central
Description
Benefits
Questions
About the Position
Come join our team! The City of Saint Paul Department of Public Works is hiring an Administration Manager. This is an opportunity to provide leadership and direction for work that directly impacts residents while supporting the delivery of essential services. This role is responsible for strategic planning and departmental oversight, guiding the implementation and evaluation of operations. The Administration Manager directs the development and alignment of financial and budget strategies and oversees Technology Services.
Primary Responsibilities:
Performs expert-level professional and managerial work in planning, directing, implementing, and evaluating the activities of the Public Works department.
Oversees Technology Services, ensuring effective and reliable support of departmental operations.
Establishes, develops, and evaluates departmental finance and budget strategies, including restructuring and realigning funding sources and uses.
Assists the Director in developing departmental budget and finance plans.
Coordinates projects with other jurisdictions, other departments and organizations.
Represents the department before the City Council, the State Legislature, state and federal organizations, and various other groups and agencies.
For more information and essential functions, see our job description (https://www.governmentjobs.com/careers/stpaul/classspecs/772481?keywords=Administration%20Manager&page@type=classSpecifications) .
Our Benefits: We offer competitive wages, and a variety of excellent benefits (https://www.stpaul.gov/sites/default/files/human-resources/2026-summary-benefits-document-spso.pdf) , including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Position Requirements
A Bachelor's Degree in Public Administration, Business Management, or a related field and ten (10) years of increasingly-responsible management and administration work; at least three (3) of these years must be in a managerial capacity, and must have managed effectively in a union environment.
A combination of education and experience to equal fourteen (14) years or more of increasingly-responsible management and administration work; at least three (3) of these years must be in a managerial capacity, and must have managed effectively in a union environment.
How to Apply
Submit a City of Saint Paul online application by the closing date.
Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
A resume
First time applying online? Read ourHow to Apply Online Guide (https://www.stpaul.gov/departments/human-resources/jobs/how-apply) .
Need technical support? For help with the online application, please call 1-855-524-5627.
Learn more about our Hiring Process
Assessment: Qualifications Rating
The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.
GENERAL INFORMATION:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists: Eligible lists are typically created from a pass/fail assessment. Those who pass the assessment will be placed on an eligible list for approximately six months. Hiring Managers may interview/hire anyone from the list.
Final Selection Process: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Those who pass will be placed on an eligible list and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position requires a credit check and a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.
Human Resources Contact Information:
Ellen Friedman at 651-266-6533
Email: ellen.friedman@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.
Benefits vary with each position and the collective bargaining agreement. Benefits may include:
City Paid Benefits
Health Insurance
Vacation/Holidays
Sick Leave
Life Insurance
Subsidized Metro Bus Pass
Deferred Compensation
Retirement Program
Optional Benefits
Dental
Flexible Spending Accounts
Disability Insurance
Accidental Death and Dismemberment Insurance
Long Term Care Insurance
For a detailed overview, visit General Benefits (https://www.stpaul.gov/departments/human-resources/employee-retiree-benefits/general-benefits-overview) .
01
The thorough completion of the supplemental questions is very important in the screening and application processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification. I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.
Yes
02
Please select from the options below how you best qualify for this position.
A Bachelor's Degree in Public Administration, Business Management, or a related field and ten (10) years of increasingly-responsible management and administration work; at least three (3) years of managerial experience, and must have managed effectively in a union environment.
A combination of education and experience to equal fourteen (14) years or more can be used to qualify for the position including increasingly-responsible management and administration work; at least three (3) years of managerial experience, and must have managed effectively in a union environment.
None of the above
03
Describe your experience in public sector finance or closely related finance experience, including developing and managing budgets, allocating resources, ensuring compliance with regulations, and addressing challenges. In your response, include your role, responsibilities, size, and scope of the budget/s you managed.
04
Describe your experience establishing, developing, and evaluating departmental budget strategies, including restructuring and realigning funding sources and uses. In your response, include your role, key challenges you addressed, and the outcome.
05
Describe your experience supervising, coordinating and/or assigning work to others, scheduling, training, and managing employee performance. Please include your role, length of experience and level of responsibility.
06
Describe a cross-functional program or service you oversaw in an organization that required collaboration with a subject matter expert. In your response, include your role, how you incorporated that expertise into decision-making and coordination across functions, and what the result was.
07
RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)
City of Saint Paul website
City of Saint Paul employee
City of Saint Paul job interest card
City of Saint Paul walk-in
City of Saint Paul Posted! newsletter
City of Saint Paul Gov.Delivery notifications
Friend or family member
League of Minnesota Cities website
Governmentjobs.com website
LinkedIn
Facebook
X (formerly known as Twitter)
Indeed.com website
ZipRecruiter
Pollen website
MinnesotaWorks.net
College or University
Community organization
Job fair
Professional association
Saint Paul Elevate Session
People of Color Career Fair
Other
08
RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name).
09
I am currently a Right Track Worker or have been employed by the City of Saint Paul as a Right Track Worker in the past.
Yes
No
10
Are you currently a Saint Paul resident?
Yes
No
Prefer not to answer
11
If you indicated "yes" as a current Saint Paul resident, please indicate your zip code.
Required Question
Employer
City of Saint Paul
Address
25 West Fourth Street, Suite 200 City Hall Annex Saint Paul, Minnesota, 55102
Phone
651-266-6500
Website
http://www.stpaul.gov/jobs
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