Marketing & Events Coordinator
Summary
The Marketing & Events Coordinator at The Arc Otsego will lead all logistics for agency-wide events, and support the planning, coordination, and execution of various community events and programs that serve individuals with intellectual and developmental disabilities, and the greater community. This role involves working closely with the events team to handle logistics, manage registrations, coordinate with sponsors and volunteers, and ensure all participants have positive and inclusive experience at organizational events.
Essential Duties and Responsibilities (includes the following: other duties may be assigned)
Provide comprehensive support for The Arc Otsego's annual events, including fundraisers, social events, classes at Pottery + More, and employee engagement events. This includes assistance with all stages of event planning, promotion, implementation, and wrap up.
Assist in the coordination, data support, and execution of monthly food drives.
Lead and engage event volunteers effectively.
Assist with job fair tabling and other outreach events.
Serve as support for other inter-agency events, including those at CSE/Mainview/Pottery and More, Creekside, ODS, Hartwick Day Hab, and the Otsego Re-Use Center.
Act as a writer for the Agency, acting as creative content writer and editor for printed materials, internal communication and electronic material for public consumption.
Develops, monitors, edits and/or coordinates content for events for Agency websites, intranet, social media, and collateral materials.
Coordinate event logistics, including setup, organization, and breakdown with strong organizational skills and multitasking abilities.
Promote the positive image of the Agency to employees. Assist management with internal and external communication needs around events.
Maintain and build positive relationships with event sponsors.
Work collaboratively with all agency leadership, including Board of Directors and Director and Executive Team Members.
Display genuine commitment to supporting individuals with disabilities and focus on inclusion and equity for all.
This position requires a two-week notice of voluntary resignation.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associates degree in business, communications, marketing or in a related field preferred; two years of experience in event planning; or an equivalent combination of education and experience.
REASONING SKILLS
Sound decision making and judgment, interpersonal skills, planning/organizing, strategic thinking, time management and delegating.
The ability to work independently in multiple settings.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
LANGUAGE SKILLS:Ability to read and interpret documents such as safety rules, operating/maintenance instructions, and procedure manuals. Ability to write reports/correspondence and good communication and writing skills.
COMPUTER SKILLS:Must be knowledgeable about cloud-based software, Microsoft Office components including Word, Office, Excel, and PowerPoint. Experience with Canva, data management, and photography preferred.
CERTIFICATIONS, LICENSES, REGISTRATIONS:Must possess a valid NYS driver's license and an acceptable driving record. Successful completion of all required agency training.
INTERPERSONAL SKILLS REQUIRED:Very high degree of interpersonal skills to establish and maintain effective working relationships with employees and the public, including tact to handle sensitive matters. Must be able to deal with personnel matters in a confidential, objective, professional manner.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be able to regularly to sit for long periods of time, walk and stand. Must be able to lift and move up to 50lbs.
COMPETENCIES
Adaptability - Adjusts to changing priorities, manages competing demands, and responds effectively to change, delays, or unexpected events.
Customer Service - Responds to needs professionally and timely, including in difficult or sensitive situations, and follows through on commitments.
Dependability - Follows direction, takes responsibility for actions, and completes work within expected timeframes.
Attention to Detail - Ensures accuracy and completeness of work.
Diversity - Demonstrates respect for cultural differences and promotes an inclusive, harassment-free environment.
Ethics - Maintains integrity, confidentiality, and trust while upholding organizational values.
Flexibility - Manages multiple tasks and interruptions effectively.
Initiative - Prioritizes work, seeks solutions, and takes appropriate action without prompting.
Innovation - Applies resourcefulness and contributes ideas to improve processes and outcomes.
Interpersonal Skills - Maintains professional relationships, communicates respectfully, and manages interactions with discretion.
Judgment - Demonstrates sound decision-making and involves appropriate stakeholders when needed.
Motivation - Demonstrates accountability, persistence, and a commitment to meeting expectations.
Oral Communication - Communicates clearly and effectively in a variety of settings.
Organizational Support - Follows policies and procedures and supports organizational goals.
Planning/Organizing - Prioritizes tasks, manages time effectively, and maintains organization of work.
Problem Solving - Identifies issues, analyzes information, and implements appropriate solutions.
Professionalism - Maintains a respectful, composed, and accountable approach in all interactions.
Quality - Produces accurate, thorough work and incorporates feedback to improve performance.
Quantity - Completes work efficiently within established timeframes.
Safety and Security - Follows safety procedures and reports concerns appropriately.
Teamwork - Collaborates effectively, supports team efforts, and contributes to a positive work environment.
Technical Skills - Maintains required knowledge and proficiency in job-related systems and tools; pursues ongoing development.
Written Communication - Produces clear, accurate, and professional written documentation.
EXPECTATIONS
Treat everyone with respect and dignity.
Adhere to all policies and practices in place at The Arc Otsego.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee could be exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is typical to that of an office setting, with the expectation of time spent on the manufacturing floor.
Americans with Disabilities Act: Reasonable accommodations will be made in compliance with the Americans with Disabilities Act.
Occupational Safety and Health Act: Exposed to human body fluids, airborne agents, household chemicals. May be exposed to contagious diseases.
The rate of pay for this position starts at $20.00 per hour or greater, depending on experience.
