Summary Position is an Administrative Officer located within the Vancouver Field Maintenance Program (AJW-2W15H). Responsibilities The incumbent performs a combination of routine, multiple, and varying assignments under the general direction of the FMP manager, demonstrating independence in planning time and using assigned resources and/or services to manage the office. Applies experience and detailed knowledge applicable to various administrative management services essential to the direction and operation of the organization working with various staff in day-to-day operations. The incumbent provides direct assistance to the FMP manager who has the primary responsibility for the direction of the organization. The incumbent implements the office's administrative programs, policies, and procedures, tracks completion of action items, and tracks activities to ensure responses are replied to in a timely manner and troubleshoots issues as they are identified and until resolution is obtained. Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timeline of program activities to ensure established deadlines are met. Attends management meetings and activities and supports organizational leadership. Organizes and schedules events, conferences and meetings and is responsible for all logistics, agendas, minutes and action items. May be required to greet visitors, manage the calendar for the Manager, distribute mail, purchase and track office supplies, and act as property custodian. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Manages the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA, security and vehicle management. Maintains reports on expenditures of funds, reconciles discrepancies, maintains automated systems, and tracks financial expenditures. Coordinates with the ES Support Group regarding preparation of budget estimates, justification statements and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Fund certifies purchases, as defined by Federal Appropriations Law, via the PRISM and REGIS systems. Ensures purchases are appropriately funded and is within a valid period of performance. Verifies the correct DELPHI accounting string and that the bona fide needs rule is met. Tracks and analyzes data to ensure compliance with policies and procedures. Coordinates and accomplishes a wide range of administrative and analytical duties to include ad-hoc and regular reports for management, and special projects. Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes. Identifies, analyzes, and recommends solutions to recurring problems and offers recommendations for process improvements. Refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional. Work is typically reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Performs other duties as assigned. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-F or FG-5/7/9 level in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience is: Experience compiling data and information for reports; Experience planning, organizing, and completing multiple work assignments concurrently; Experience interpreting and applying policies and regulations related to general administrative management. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Applicants should include examples of specialized experience in their work history. Qualifications must be met by the closing date of this vacancy announcement. Education Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Qualifications must be met by the closing date of this announcement. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements Current or Former Federal employee (including a current FAA employee): You MUST submit a copy of your most recent (non-award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2). Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Moderate Risk (5): This position requires completion & favorable adjudication of a Moderate-Risk Background Investigation (Tier 2) background investigation prior to appointment, unless waiver is obtained. Links to Important Information: Locality Pay, COLA
