Administrative Assistant

Robert Half • Buffalo, NY • 1h ago

Description

We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks.

Responsibilities:

Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners.

Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner.

Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization.

Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently.

Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities.

Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day.

Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles.

Requirements - Previous experience in an administrative assistant, receptionist, or general office support role.

Comfortable handling inbound phone calls and in-person interactions with professionalism and a positive attitude.

Strong data entry skills with attention to detail and the ability to manage information accurately.

Ability to multitask, stay organized, and work effectively under pressure in a busy office setting.

Proficiency with standard administrative tasks such as copying, filing, scheduling support, and document preparation.

Effective interpersonal and communication skills, with the ability to work well with diverse groups of people.

Reliable attendance and a proactive approach to supporting office and program needs. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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