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Administrative Specialist

CACI International • Jacksonville, FL • 8h ago

Job Title: Administrative Specialist

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

The Opportunity:

The Administrative Specialist will provide essential administrative support to the staff of a training facility for a U.S. Navy program that delivers ongoing training to international military students. This position will be required to develop a system to ensure efficient day-to-day operations, support staff in their duties, maintain records for multiple departments, and assist international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills.

Responsibilities:

Develop a system to prepare, organize, and maintain administrative files and records as directed.

Develop a system to manage and update the office filing system and database daily.

Improve exiting procedures for assisting international students prepare documents for passports, visas, military identification cards, and driver's license renewals.

Monitor and maintain inventory of office supplies and ensure logistical needs are met.

Improve current method of preparation and submission of monthly reports.

Prepare and package materials for shipment as required.

Coordinate with MTF staff, PMS 525 team members, and external stakeholders as needed.

Perform other administrative or clerical duties as assigned.

Qualifications:

Required:

5+ years of administrative, clerical, or operations support experience.

Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Experience with Microsoft Outlook or similar business email platforms.

Demonstrated ability to perform general office support tasks and clerical duties.

Strong organizational skills with attention to detail.

Ability to manage multiple priorities in a high-tempo environment.

Excellent verbal and written communication skills.

Self-starter with strong interpersonal and time-management skills.

Comfortable using standard office equipment (e.g., copier, scanner, printer).

Must be a U.S. citizen and eligible to obtain a Secret Clearance.

Desired:

Prior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferred.

Prior experience supporting military or government programs.

Experience working with international personnel or in a multicultural environment.

Familiarity with government documentation processes (passports, VISAs, DoD IDs).

Ability to manage sensitive or classified information with discretion.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Pay Range :

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$58,500 - $122,800

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Go to Apply

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