Summary The Northern Arizona VA Health Care System is currently recruiting for an Administrative Officer located in a Veteran Health Administration (VHA) facility at the Northern Arizona VA Health Care System (NAVAHCS), Quality & Patient Safety service line in Prescott, AZ. The incumbent contributes to the fulfillment of the VA mission and vision by planning, designing, implementing and maintaining appropriate and effective program, policies and procedures in the Prescott facility. Responsibilities As an advocate for our Veterans, their dependents or beneficiaries the AO administers programs and activities in support of their benefits. Duties include but are not limited to the following: Perform personnel operations including position classification, labor mapping, travel, grievance procedures, performance standards, and disciplinary actions. Represent management at labor management meetings, provide information, and resolve conflicts and/or problems that may arise, and assure management officials are familiar with the negotiated agreement. Listen to problems and concerns of employees and help when possible or secures advice from Human Resource Services. Provide constant surveillance, evaluation and planning to ensure efficient utilization of space based on constantly changing and ever increasing program demands. Direct and/or plan for revised space requirements, and to reallocate space to meet these demands. Serve as approving official for orders for supplies, services, equipment, and act as alternate for time card certification. Develop, initiate, and implement administrative policies and procedures for facility-wide areas of responsibility. Coordinate the needs of the organization based on both long and short-range policies and plans. Manage and coordinate all administrative aspects of the program. Collaborate in the development and implementation of policies and procedures for the Facility. Recommend the development, evaluation, and modification of organizational structure and systems to achieve program goals. Analyze and interpret workload and other data used in resource planning. Compile budget information (including forecasts) and maintain running account of funds allocated and expended in all sub account and make interim adjustments when necessary by applying the basic knowledge and understanding of budgetary policies, procedures, and regulations. Develop monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels. Survey and analyze space utilization and recommends plans for future needs based on identified deficiencies, anticipated program changes, workload and staffing projections, budgetary considerations. Prepare and/or review requests for construction justifications, remodeling, alterations to existing preliminary approval and interface with Planning Office, Engineering and Facilities Management Service, Logistics Service and other officials to schedule work or resolve problems. Perform management and final development of all action items such as data calls, VISN, VACO requests, OMHO submittals, and congressional correspondence. Work Schedule: Monday-Friday, 8:00AM to 4:30PM Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD133210 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/05/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: collaborating on policy or SOP writing, acting as a primary point-of-contact for an organization for administrative issues, e.g., processing personnel actions, records management, time and attendance, travel, etc. and assisting with the budget in assigned program areas. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. Combination of specialized experience and directly related graduate level education as described in A and B above that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only graduate education beyond the first year is creditable to meet this standard. You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. Occasionally requires carrying of light objects, walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
