Administrative Assistant

Trinity Health • Maywood, IL • 1h ago

Employment Type:

Full time

Shift:

Description:

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center (https://www.loyolamedicine.org/location/lumc) , Gottlieb Memorial Hospital (https://www.loyolamedicine.org/location/gmh) , and MacNeal Hospital (https://www.loyolamedicine.org/location/macneal-hospital) .

If you're passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Administrative Assistant and become Loyola Strong!

What You'll Do:

The Administrative Assistant plays a critical role in ensuring smooth office operations by performing a variety of administrative duties to support leadership and departmental functions. Working under the direction of an Associate Professor, this role requires setting priorities, managing calendars, and coordinating various tasks efficiently. The Administrative Assistant typically supports an Associate Professor, Department Administrator and Department Coordinator.

This position offers an opportunity to contribute to a dynamic healthcare environment, supporting essential functions that ensure the smooth operation of the Primary Care Department.

Key Responsibilities :

Administrative Support:

Coordinate schedules, manage calendars, and organize weekly meetings.

Perform data entry and compile information to generate reports. Critical thinking and time management are essential.

Communication: Draft, review, and edit professional correspondence, announcements, and other written

materials with accuracy and professionalism.

Budget, Inventory, and Equipment Management:

Prepare check requisitions, purchase orders, and expense reports.

Maintain office inventory by ordering supplies and managing department maintenance needs through work order coordination.

We offer:

Benefits starting Day One

DailyPay - work today, get paid today

Tuition Reimbursement

Competitive compensation

403(b) with employer match

Career growth opportunities

What you'll need for this job:

Education:

Required: High School Diploma with relevant work experience or equivalent training.

Preferred: Completion of 2-3 years of college with an administrative or technical background.

Experience:

Required: 3-5 years of administrative experience.

Preferred: 6-10 years of administrative experience.

Skills and Abilities:

Strong written and verbal communication skills.

Excellent organizational, time management, and office coordination skills.

Effective problem-solving abilities and attention to detail.

Ability to manage multiple projects independently and prioritize effectively.

Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and similar applications

Pay Range : $17.30 - $26.81 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar role

Benefits:

Click or copy URL to your browser www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran

Go to Apply

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