FAST Labs - R3 Administrative Assistant V

BAE Systems • Merrimack, NH • 4h ago

Job Description

FAST Labs is a world-class research and microelectronics production organization. Our vision, we secure the future through fearless innovation , fuels our curiosity, and propels our teams to take on never been done before challenges. We believe how we work is just as important as what we work on, and we are guided by three key principles: We are one team who embraces the power of learning and collaboration; We innovate for impact; and Our innovation is multidimensional.

Sitting at the heart of BAE Systems Electronic Systems (ES), FAST Labs defines the next generation of technology across ES s defense and commercial portfolios. We are seeking a highly skilled and experienced Administrative Assistant to provide support to the R3 Product Line Director and members of the R3 leadership team. As a key member of the R3 Leadership Team, the individual will be responsible for helping to drive business execution within the organization. The successful candidate will be responsible for managing the Product Line Director and members of the R3 leadership team calendars, coordinating travel arrangements, preparing correspondence, tracking of organizational action items, and performing various administrative tasks. Due to the senior nature of this role, the successful candidate will also be responsible for leading and coordinating administrative standards and best practices across FAST Labs and for mentoring other administrative assistants.

Key Responsibilities Include:

Proactively schedule and maintain R3 Leadership Team (R3LT) recurring meetings and multiple leader calendars; drive the product line business rhythm

Maintain confidentiality and handle sensitive information with discretion

Conducts senior-level correspondence with Administrative Assistants inside and outside FAST Labs to coordinate calendars and activities

Independently identifies new projects and builds new bodies of work to improve the business area

Provides in-meeting support as needed to drive productive meeting outcomes

Coordinate and prepare materials for meetings, presentations, and other events

Attends R3LT meetings, takes meeting notes, documents and tracks status of action items identified

Prepare and edit correspondence, reports, and other documents as required

Administers R3LT Microsoft 365 SharePoint site and Teams channels

Develop and maintain accurate and up-to-date records, files, and databases

Provide support for special projects and initiatives

Coordinate scheduling with internal stakeholders, including other departments and teams

Communicate with executive, administrative and line management personnel to gather or convey relevant information

Provide exceptional customer service and support to internal and external stakeholders

Support of leadership team to include meeting and conference coordination, event planning, and reporting

Collaborates closely with other administrative assistants; directs administrative assistants within the business area as needed to ensure business continuity and success

Order office supplies, new/replacement IT equipment, and submit facilities/maintenance requests on behalf of the team

Perform other administrative tasks as required

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of an in-person full-time onsite work format. To be considered for this role, applicants must reside within a commutable distance of Merrimack, NH. Those seeking full-time remote opportunities will not be considered.

Required Education, Experience, & Skills

Five (5) years as an Administrative Assistant or similar role

Proven track record of providing exceptional support to senior-level executives

Excellent communication, organizational, and time management skills

Proficient in Microsoft 365 Office Suite; particularly SharePoint, Teams Channels, Excel, Word, and PowerPoint

Experience with video conferencing applications (Microsoft Teams, Skype, Zoom, etc.)

Experience with complex calendar management, and travel coordination tools

Strong problem-solving and analytical skills, intuitive, highly organized, and detailed-oriented self-starter

Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines

Preferred Education, Experience, & Skills

Associate s degree in Secretarial Sciences, Business Administration, Communications or other related, or 10 years relevant work experience.

Prior experience working as an Administrative Assistant in an engineering or manufacturing environment

Proficiency with Microsoft Teams and SharePoint

Pay Information

Full-Time Salary Range: $63454 - $101526

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other @types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

FAST Labs - R3 Administrative Assistant V

124332BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression

Similar Jobs

Part Sales Manager - Full Time

AutoZone, Inc. • Concord, NH • 19min ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

19min ago

Go to Apply

Supply Chain Program Manager

BAE Systems • Nashua, NH • 4h ago

Management & Administrative

Job Description See what you re missing. Our employees work on the world s most advanced electronics from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we a...

4h ago

Go to Apply

Operations Manager

CVS Health • Billerica, MA • 11h ago

Management & Administrative

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate...

11h ago

Go to Apply

Senior Manager, Marketing Operations & Analytics

PagerDuty • Concord, NH • 11h ago

Management & Administrative

PagerDuty (NYSE:PD) is a leader in Digital Operations Management. In an always-on world, organizations of all sizes trust PagerDuty to help them deliver a perfect digital experience to their customers, every time. Teams...

11h ago

Go to Apply

Customer Service Associate

Walgreens • Westford, MA • 23h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

23h ago

Go to Apply

Customer Service Representative

Robert Half • Andover, MA • 1d ago

Management & Administrative

Description We are looking for a Customer Service Representative to support client interactions and order processing for a team based in Andover, Massachusetts. This contract-to-permanent opportunity is ideal for someone...

1d ago

Go to Apply

FP&A Manager

Dodge Construction Network • Concord, NH • 1d ago

Management & Administrative

Dodge Construction Network (Dodge) is seeking a strategic and results-driven FP&A Manager to lead efforts around financial modeling, revenue forecasting, business partnering, and annual and quarterly planning. This r...

1d ago

Go to Apply

Vocational Case Manager

The Hartford • Concord, NH • 1d ago

Management & Administrative

Vocational Case Manager - CT08HE We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your go...

1d ago

Go to Apply

Digital Marketing Consultant

Cardinal Health • Concord, NH • 1d ago

Management & Administrative

Overview OptiFreight® Logistics- a leader in healthcare logistics optimization-is seeking a strategic, data-driven- Digital Marketing Manager to accelerate digital engagement, optimize campaign performance, and support r...

1d ago

Go to Apply

Advisory Analytics Consultant

Oracle • Concord, NH • 1d ago

Management & Administrative

Job Description We're on a journey to advance how health happens with technologies that empower patients, support clinicians, inspire innovation, and save lives. Our mission? To create a human-centric healthcare experien...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)