Overview
Administrative Assistant III
Responsibilities
Who We Are:
Ever wonder who brings the entertainment to your flights? Panasonic Avionics Corporation is #1 in the industry for delivering inflight products such as movies, games, WiFi, and now Bluetooth headphone connectivity!
How exciting would it be to be a part of the innovation that goes into creating technology that delights millions of people in an industry that's here to stay! With our company's history spanning over 40 years, you will have stability, career growth opportunities, and will work with the brightest minds in the industry. And we are committed to a diverse and inclusive culture that will help our organization thrive! We seek diversity in many areas such as background, culture, gender, ways of thinking, skills and more.
If you want to learn more about us visit us at www.panasonic.aero
And for a full listing of open job opportunities go to www.panasonic.aero/join-us/
The Position:
Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes data analysis tasks, coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Maintains department files and schedules meetings, and may manage calendar for executive levels and ensure timely response to meeting requests and messages. Work is generally of a confidential nature.
Administrative Activities
Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
Executes data analysis tasks.
Coordinates activities between departments and outside parties.
Maintains department files and schedules meetings.
May manage calendar for executive levels and ensure timely response to meeting requests and messages.
Project Related Activities + Site Related Activities
Performs various cost control functions and assist on special projects. Activities include preparation, analysis, and processing of data and reports required for general budget administration and project scheduling.
Creates productivity statistics based on key business drivers and partners with Management information to develop appropriate reporting.
General Office: Managing office equipment, facility cleanliness, vendor relations (e.g. pantry suppliers, janitorial staff)
Operational Support: Ordering office supplies, managing inventory, handling general reception duties for Visitors/Executives/Customers, filing and tracking facility related tickets.
Financial Recordkeeping and Expense Management: Assisting team with Purchase Requests (PR's), filing Credit card and P-Card receipts, Managing Amazon purchases etc.
Pantry Management: Pantry inventory and supplies, Party supplies, Order Catering etc.
Reporting/Documentation Related Activities
Contacts company personnel at all organizational levels to gather information and prepare reports.
Generate status charts and reports for various departments as needed.
Based on specific business requirements, develops various analysis reports for Senior Management to assess current/historical trends and the potential impact on future profitability.
Compile and prepare financial data used in management presentations. Perform variance analysis and "Actual to Plan Reporting".
Any other duties a required.
The wage range of?$27.88 - $47.12 is just one component of Panasonic's total package. Actual compensation varies depending on the individual's knowledge, skills, experience, and location. This role may be eligible for discretionary bonuses and incentives (please also ensure to include a full list of "other forms of compensation" applicable to any posting too, and this would include GEB, NQDC, commissions, profit-sharing, as just some illustrative examples). The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements.
What We're Looking For:
High School diploma or equivalent Internationally recognized qualification.
6+ years of related experience.
Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint.
Experience with Oracle systems and expertise in creating and managing Purchase Requisitions, is a plus.
Possess the mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings.
Ability to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
Excellent communicate skills, in English, both in writing and verbally to all levels of the organization as well as external customers.
Ability to be discreet with confidential matters and maintain compliance with Panasonic's corporate security policy (ISM).
Ability to greet visitors and conduct business by phone and E-mail in a friendly, professional manner.
Ability to quickly, easily, and without delay, travel between various buildings within the Panasonic Avionics Corporation campus.
Demonstrated professionalism and ability to protect controlled information.Practiced ability to analyze and resolve problems, organize own work, coordinate projects, multi-task and set priorities.
Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
Normally receives little instruction on daily work, general instructions on newly introduced assignments.
Willingness to support other departments as needed.
Working Conditions/Environment:
Primarily work in office setting indoors at desk.
Our Principles:
Contribution to Society | Fairness & Honesty | Cooperation & Team Spirit | Untiring Effort for Improvement | Courtesy & Humility | Adaptability | Gratitude
What We Offer
At Panasonic Avionics Corporation we realize the most important aspects in leading our industry are the bright minds behind everything we do. We are proud to offer our employees a highly competitive, comprehensive and flexible benefits program.
Paid time off: Exempt Salaried employees receive flexible paid time off. This means that there is no fixed number, range, or limit to the amount of Personal and Vacation Days that may be taken for exempt employees. Non-exempt hourly employees accrue 14 vacation days per year + 7 sick days + 3 personal days. Accrual rate increases with tenure. All employees receive 11 company paid holidays per year. We also close our offices at the corporate level in the U.S. between Christmas and New Year. For operational positions that are expected to work on holidays, we provide additional compensation for hours worked.
Health Insurance: Medical insurance offerings from Aetna and Kaiser (CA &HI). Options for Employee Only, Employee + Spouse/Domestic Partner, Employee + Children, or Family. Dental PPO and DMO options & Vision insurance through EyeMed or VSP.
Voluntary Benefits - Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
Health Management and Wellbeing Programs - Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.
401K with 50% match on up to 8% contribution, full vested from day 1.
Educational Assistance - Tuition reimbursement for job-related courses.
Washington residents only are eligible for: Washington's Family and Medical Leave program and Washington's Paid Sick Leave program.
We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, send us your application
Panasonic is proud to be an Equal Opportunity/Affirmative Action employer. We are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Pre-employment drug testing is required for safety sensitive positions or as may otherwise be required by contract or law. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. Thank you for your interest in Panasonic Avionics Corporate.
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