Position Title:Event Coordinator II
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Job Description:
Summary of Duties and Responsibilities:
Do you enjoy creating memorable experiences while keeping details organized behind the scenes? Iowa State University is seeking an Event Planner II to support summer conferences, camps, and academic programs that bring thousands of guests to campus each year. This is a great opportunity for someone who enjoys balancing customer service, logistics, communication, and operations in a fast-paced environment.
We're looking for someone who is organized, adaptable, and confident working with a variety of people. Success in this role comes from strong communication, attention to detail, sound judgment, and the ability to manage multiple priorities while providing a welcoming and professional guest experience. This position plays an important role in helping programs run smoothly from first inquiry through final invoicing.
This role may require occasional evening and weekend commitments, particularly during peak spring and summer conference seasons.
What You'll Do
Assist with contracts for conferences, camps, and academic programs, including housing, dining, and related services
Communicate with sponsors through meetings, calls, email, and site visits to understand program needs
Create contracts, reservation rosters, guest records, and related documentation using established systems and templates
Manage accommodation requests, program details, and service updates through conference software platforms
Recruit, hire, train, schedule, and supervise student Conference Coordinators and summer student staff
Support conference desks, guest services, check-ins, and daily operations during active programs
Coordinate with campus partners to ensure smooth delivery of services for guests and event sponsors
Maintain calendars, statistics, websites, and communication materials for current and future programs
Assist with evaluating operations, improving processes, and recommending changes to services or timelines
Oversee conference operations in the absence of the Conference Manager
What You'll Get
Insurance benefits starting on your first day, with timely enrollment
Competitive retirement options with generous university contributions
Paid vacation, sick leave, and holiday pay
Tuition reimbursement available after one year of employment
A full-time role with meaningful variety and seasonal energy
Preferred Qualifications:
Experience coordinating conferences, events, camps, housing programs, or guest services
Experience supervising, leading, or training student employees or part-time staff
Experience preparing contracts, invoices, reservations, or administrative records
Experience using scheduling, reservations, database, or customer service software systems
Compensation Grade: PS805
What does the Pay Grade Structure for P&S look like?
Check it out here: P&S Salary Pay Grade Structure (https://hr.iastate.edu/files/documents/2025-06/FY26%20Salary%20Structure.pdf)
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
Resume
Cover Letter
Why Choose Iowa State University?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS805
Original Posting Date: April 27, 2026
Posting Close Date:May 5, 2026
Job Requisition Number:R19048
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
