Summary The Facility Planner reports to the Chief, Facility Management Service (FMS), located at the West Palm Beach VA Medical Center. You will serve as a key member of the healthcare system's management team responsible for analysis, recommending, planning and coordinating facility management activities, ensuring alignment with Veterans Health Administration (VHA) goals and priorities. Responsibilities The duties of this position include but not limited to: Co-chair and coordinates all space management moves and space policies in coordination with senior management for the Medical Center Director Manages the Moves Workgroup and oversee the LEAF process for all space requests to include all new and existing facility space Coordinates the development of an overall Strategic Space Master Plan for the healthcare system detailing the current and future facility needs of the system and proposing the means for their resolution (major, minor, NRM, CSI, Lease, etc.) Conduct periodic building audits to ensure that layouts, employee workspaces, and furniture locations are correct, updating documents/databases accordingly Coordinates, manages and conducts capital planning with Chief of FMS, Strategic Planner, and Capital Projects Supervisor, developing action plans and business cases for new Capital Projects and Leases Manage assigned suspense items and requests from initial receipt to completion and closeout Manage assigned Planning section staff to include establishing performance standards and evaluating the performance of subordinate staff, makes determinations on grievances, recommends training, and approves leave of subordinate staff Manage grievances, reviews recommendations for hiring, promotion, and adverse actions made by subordinates, and supports and implements established Equal Employment Opportunity policies and programs Inspect and assure acceptable quality and quantity of work is performed; plans work to be accomplished by subordinates; sets immediate priorities and prepares schedules for completion of work; assigns work to subordinates based on priorities; evaluates work performance of subordinates; gives advice, counsel, and/or instruction to employees on both work and administrative matters Interviews candidates for positions in the department; makes recommendations for appointment, promotion, or reassignment of such positions; hears and resolves complaints from employees; effects minor disciplinary measures, such as warnings and reprimands; recommends other action in more serious cases Identifies developmental and training needs of employees and provides or arranges for needed development and training; finds and implements ways to eliminate or reduce significant bottlenecks and barriers to an optimal patient care experience; promotes team building and/or improved service delivery; demonstrates consistent emphasis on Equal Employment Opportunity (EEO) Perform duties of a Contacting Officer Representative (COR) for assigned Planning section contracting needs Supervisory Statement: A one year supervisory probation period may be required for this position. Work Schedule: Monday-Friday 7:00 AM - 3:30 PM (Subject to change based on facility needs) Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Specialist/PD031110 Relocation/Recruitment Incentives: Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position, applicants must meet the specialized experience requirements described below. There is no educational substitution for this grade level. Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating space management programs and policies for a healthcare system or large organization Leading or co-chairing committees or workgroups related to space planning, facilities or organizational operations Managing or overseeing facility space requests, moves, or lease processes Developing or contributing to strategic space or facilities master plans that address current and future organizational needs Advising senior leadership on space utilization, planning decisions, and policy implementation Interviews candidates for positions in the department Makes recommendations for appointment, promotion, or reassignment of such position You will be rated on the following Competencies for this position: Preferred Experience: Experience working in a healthcare facility. Experience working in planning, space/project management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary or walking, although some moderate physical effort may be required for project site assessments, contracted project activations and deactivation planning. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of office settings or commercial vehicles such as planes or automobiles. The work area is adequately lit, heated, and ventilated. The primary work environment is an administrative office with occasional exposure to outside environmental conditions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
