Administrative Assistant

U.S. District Court, District of Arizona • Phoenix, AZ • 3h ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7438317

U.S. District Court, District of Arizona

Career Opportunity # 26-25

POSITION OVERVIEW

The Administrative Assistant is part of the Pro Se Staff Attorneys Office within the Clerks Office. The

Administrative Assistant is responsible for supporting the efficient administration and processing of pro se

prisoner cases through collaboration, data analysis, and training development. The incumbent reports to the

Supervisory Staff Attorney.

REPRESENTATIVE DUTIES

The representative duties are intended to provide general examples of major duties and responsibilities that are

performed by this position and do not reflect all duties assigned.

? Prepare form letters, reports, notices, and other correspondence from templates, notes, and dictation.

Maintain correspondence files and records.

? Receive, screen, and route incoming mail to appropriate persons or offices. Prioritize and route all internal

communications throughout the court unit as appropriate. Process outgoing mail, including mail requiring

special handling.

? Maintain, update, and track paper and electronic files; scan, copy, file, stamp, locate files and documents,

make copies, and deliver documents to staff.

? Schedule appointments, arrange meetings, and maintain staff calendars.

? Work closely with the Staff Attorneys Office, case management supervisors, case administrators, chambers,

and others to identify and solve procedural problems and impediments to the processing of pro se prisoner

cases.

? Maintain data integrity by running and analyzing reports to track case flow and identify specific @types and

categories of errors.

? Develop training for clerks office, chambers staff, and the pro bono panel regarding pro se/prisoner cases.

? Create and maintain spreadsheets and other data compilations regarding prisoner cases.

? Report matters regarding the offices physical needs (such as heating, cooling, lighting, and cleaning).

? Participate in special projects related to administrative service functions.

? Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Applicants must be a high school graduate or equivalent and possess two years of general experience. One year

of specialized experience at the CL 24 or equivalent.

Position Type: Full Time, Regular

Salary Range: \$51,633 - \$83,960

Starting salary depends on qualifications and experience

Job Grade: CL 25

Open Date: 4/21/2026

Closing Date:

Open until filled

Preference given to applications received by 5/05/2026

Location: Phoenix, Arizona

General experience is defined as progressively responsible clerical, office, or other work that indicates the

possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the

position.

Specialized experience is defined as progressively responsible clerical or administrative experience that provided

knowledge of the rules, regulations, procedures involving use of automated case management systems resources

systems use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives,

or laws. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms,

educational institutions, social service organizations, insurance companies, real estate and title offices, and

corporate headquarters of personnel/payroll operations.

PREFERRED QUALIFICATIONS

Preference given to those with a bachelors degree and experience working in a legal environment.

HOW TO APPLY

Please visit our website at https://www.governmentjobs.com/careers/azduscourts.

Applications are only accepted on our website.

Applicants must submit the following with their online application:

? Cover letter that supports your work experience as it relates to the position.

? Resume that includes complete work and salary history, and education.

? Your two most recent performance evaluations (strongly preferred).

o Letters of recommendation may be substituted if no evaluation is available. One letter of

recommendation must be from a current or recent supervisor.

Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents. Other formats

are not acceptable.

Applications will be considered complete when the online application and all required attachments (in proper

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