Executive Administrative Assistant

MAHLE Industries, Incorporated • Farmington Hills, MI • 3h ago

Your Contribution As an Executive Administrative Assistant reporting to the Vice President of Thermal and Fluid Systems NA, you will provide comprehensive support to the Business Group Vice President and leadership team, working closely with department directors to ensure smooth daily operations. This role manages complex calendars, coordinates meetings and events of all sizes, oversees travel arrangements, assists with approval processes, & manages special projects. This role is responsible to: Provide executive level, professional administrative support to VP and the leadership team. Consistently manage what reaches the VP, filtering requests, and protecting focus time. Handle confidential and non-routine information and explain policies when necessary. Prepare high-quality presentations, reports, and documents using Microsoft PowerPoint, Excel, Word & other systems as required. Draft and design general correspondences, memos, charts, tables, graphs, business plans, etc. Responsible for accuracy and clarity of communications final copy. Manage complex calendars, coordinate logistics for small and large gatherings, schedules meetings, and ensure appropriate documentation is received from all participants. Responsible for note taking and assigned task follow up. Plan and/or coordinate detailed travel arrangements (can include small and large groups) for both domestic and international travel. Answer questions regarding travel coordination and the travel expense process. Work with travel coordination team to ensure policies are being understood and communicated properly. Act as a liaison with other departments and outside vendors, including high- level staff such as CEOs, executives and directors. Work in cooperation with other assistants to improve processes. Serve as a project coordinator for special projects as requested, which may include: planning and coordinating multiple presentations, disseminating information and coordinating meeting invitations. Create purchase orders for department business activities, working with accounts payable and department employees to ensure payment is made on a timely basis. Assist the team in welcoming new employees and ensure their onboarding experience is positive and successful. Complete expense reporting via Concur travel and expense system. Other duties as assigned. Your Experience & Qualifications High school diploma/ GED required. Associates degree preferred. 10 years of administrative experience required, including 5 years supporting executive level leaders. Experience in the automotive industry is highly desired. Ability to manage confidential and sensitive information with discretion & prioritize a variable workload in a fast-paced environment is required. Must have excellent communication skills and demonstrate the ability to use organizational agility to accomplish the goals of the business Must be strongly proficient in MS Office (MS Excel, Work and PowerPoint Teams). Strong attention to detail and problem-solving is a must. Must have strong initiative and the ability to work well in a team environment. Proven success operating in a high ambiguity environment is required. Experience in SAP Concur (Expense reports & travel booking) is highly preferred. * Global or multi-national business experience is a plus. Our Offering We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities. We encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles! After receiving your online application, the interview process will typically be a screening call followed by Personal Interview(s) For more information about MAHLE and what a career with us looks like for you, click here. and to learn more about our foundation owned technology group click here. #DiversityMatters with our inclusive culture

Similar Jobs

Supply Chain/o9 RGM Manager

Accenture • Detroit, MI • 2h ago

Management & Administrative

We are: We are a global collective of innovators applying the New every day to improve the way the world works and lives. New doesn't mean being ahead of the curve; new is pushing forward the curve, riding the edge where...

2h ago

Go to Apply

Marketing Engagement Associate Manager

Accenture • Detroit, MI • 5h ago

Management & Administrative

As the Marketing Engagement Associate Manager, you will oversee marketing initiatives, develop strategic program roadmaps, support post launch validations, manage contracts and invoices with our creative agencies, as wel...

5h ago

Go to Apply

Deposit Quality Manager Operations Shared Service

WesBanco Bank Inc • Ann Arbor, MI • 10h ago

Management & Administrative

Back Deposit Quality Manager - Operations Shared Services 51-9115 Multiple Locations Apply X Facebook LinkedIn Email Copy Location This position is 100% remote within the Bank's footprint. Employee will work full time re...

10h ago

Go to Apply

Manager, Product Operations

Ford Motor Company • Dearborn, MI • 10h ago

Management & Administrative

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. Are you ready to c...

10h ago

Go to Apply

Administrative Support (Workforce Development)

Arab Community Center for Economic and Social Serv • Dearborn, MI • 14h ago

Management & Administrative

Administrative Support (Workforce Development) Department: Workforce Development Location: Dearborn, MI START YOUR APPLICATION ( https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3696435&source=3...

14h ago

Go to Apply

Guest Service Expert

Marriott • Dearborn, MI • 21h ago

Management & Administrative

Additional Information Flexible shifts preferred, Bistro attendant Job Number 26049525 Job Category Food and Beverage & Culinary Location Courtyard by Marriott Detroit Dearborn, 5200 Mercury Dr, Dearborn, Michigan, U...

21h ago

Go to Apply

customer service representative

U-Haul • Warren, MI • 22h ago

Management & Administrative

Location: 2000 Ten Mile Rd, Warren, Michigan 48091 United States of America Customer Service / lot attendant: are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the...

22h ago

Go to Apply

Customer Service Associate

Walgreens • South Lyon, MI • 22h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

22h ago

Go to Apply

Associate Account Manager

HUB International • Brighton, MI • 23h ago

Management & Administrative

Who We Are At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their ris...

23h ago

Go to Apply

Account Manager, Senior

ITC Holdings • Novi, MI • 23h ago

Management & Administrative

JOB SUMMARY Provides leadership and work direction to maintain and develop relationships with interconnected customers and businesses including investor-owned utilities, rural cooperatives, municipal electric utilities,...

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)