Administrative Coordinator

Robert Half • Orlando, FL • 8h ago

Description We are looking for an Administrative Coordinator to support client communications, scheduling, and event operations for a growing team in Florida. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative work with event-related coordination in a fast-paced, client-focused environment. The role will handle day-to-day organization, keep timelines on track, and help ensure each event is prepared with accuracy and professionalism.

Responsibilities:

Serve as a primary point of contact for incoming client messages, providing timely responses and guiding inquiries through the booking process.

Organize calendars, appointments, consultations, and internal meetings while keeping deadlines and event milestones clearly tracked.

Create and distribute client-facing documents such as proposals, invoices, and agreements, and monitor payment status and outstanding balances.

Maintain accurate records across internal systems, ensuring client details, schedules, and project updates remain current and well organized.

Coordinate event preparation by assembling materials, reviewing checklists, and confirming that supplies, packaging, and related items are ready for execution.

Gather brand assets from clients and help align labels, signage, and printed materials with approved visual direction.

Support staffing logistics by scheduling event personnel, sharing assignment details, and tracking onboarding documentation for contractors.

Assist with vendor communication, product sourcing, inventory oversight, and delivery timing to help event plans run smoothly.

Provide operational and executive support through task coordination, file organization, research, and workflow improvement efforts.

Participate in on-site event support when needed to help ensure logistics and presentation are carried out successfully. Requirements - At least 2 years of experience in administrative support, operations, event coordination, or a related function.

Strong ability to manage schedules, priorities, and multiple moving parts with a high level of organization.

Clear and detail-focused written and verbal communication skills for client, vendor, and internal team interactions.

Experience handling calendar management, meeting coordination, and administrative follow-through in a fast-paced setting.

Comfortable supporting logistics, tracking details, and maintaining accurate records across several projects at once.

Familiarity with vendor coordination, inventory tracking, or event execution is highly preferred.

Proficiency with administrative software, scheduling tools, and project or workflow management platforms.

Availability to work part-time hours, approximately 20 to 25 hours per week, with flexibility to support event needs as required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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