Administrative Assistant

Robert Half • Encinitas, CA • 2h ago

Description

We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team.

RESPONSIBILITIES

Coordinate calendars, meetings, and appointments for team members

Manage incoming calls, emails, and general inquiries, directing them appropriately

Prepare reports, documents, and correspondence as needed

Maintain organized filing systems, both digital and physical

Assist with data entry, tracking, and recordkeeping

Support office operations including supply management and vendor coordination

Help with scheduling logistics and meeting preparation

Perform general administrative duties and assist with special projects

Requirements

High school diploma or GED required; additional education or training preferred

Two or more years of administrative or office support experience

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Professional demeanor and strong attention to detail

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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