Production Administrative Assistant

Aston Carter • Franklin, WI • 1h ago

Job Title: Production Administrative AssistantJob Description

The Production Administrative Assistant provides critical administrative and operational support to the production team by managing documentation, organizing data, and coordinating with multiple departments. This role suits a hands-on, motivated individual who enjoys wearing multiple hats, contributing to continuous improvement, and building a long-term growth path within operations and production support.

Responsibilities

Print, organize, and distribute purchase orders and production-related documents to ensure accurate and timely information flow.

Support job variance review by assisting with the investigation and vetting of discrepancies in production jobs.

Track job labor and assist with labor collection and reporting to support accurate production and cost analysis.

Maintain and update Standard Operating Procedures (SOPs) to keep processes current and clearly documented.

Use Excel and Microsoft Office to sort, analyze, and organize production data for reporting and decision-making.

Assist the Production Manager with a wide range of administrative and operational tasks as assigned.

Support continuous improvement initiatives by helping document processes and identify opportunities for efficiency.

Collaborate closely with production, inventory, purchasing, and other departments to support smooth operations.

Perform data entry and administrative tasks with high accuracy and attention to detail.

Provide responsive and professional customer service to internal stakeholders and team members.

Step in to assist with various tasks as needed, demonstrating flexibility and adaptability in a fast-paced environment.

Essential Skills

Proven administrative support experience in an office or production environment.

Strong Microsoft Office skills, with proficiency in Excel including pivot tables.

Ability to sort, analyze, and organize data using Microsoft Excel and other Microsoft products.

High attention to detail and strong organizational skills.

Ability to manage multiple tasks and shifting priorities effectively.

Willingness to learn and take on new responsibilities across different functions.

Strong communication skills and a team-first mindset.

Comfort working in a production-focused environment with cross-functional partners.

Accurate data entry skills and the ability to maintain organized records.

Additional Skills & Qualifications

Experience working with production, inventory, purchasing, or similar operational departments.

Background in customer service, with the ability to support internal and external stakeholders professionally.

Demonstrated ability to thrive in a role that requires wearing multiple hats and stepping into different tasks as needed.

Motivated, proactive attitude with a desire for professional growth and advancement.

Interest in continuous improvement and process documentation.

Ability to adapt to changing needs and contribute to different projects over time.

Work Environment

This is an onsite role with the potential to transition to a hybrid schedule after approximately six months, based on performance and leadership approval. You will initially work in a cubicle environment and, over time, move into a private office as the role grows. The position operates in a professional office setting within a production-oriented organization, using Microsoft Office tools extensively, especially Excel, for daily work. The culture values hands-on teamwork, flexibility, and growth, offering significant opportunities for advancement as you take on diverse responsibilities and help support multiple areas of the business.

Job Type & Location

This is a Contract to Hire position based out of Franklin, WI.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Franklin,WI.

Application Deadline

This position is anticipated to close on May 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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