Administrative Coordinator

Robert Half • Bethany Beach, DE • 21h ago

Description We are looking for an Administrative Coordinator to support permitting and construction administration for a busy homebuilding operation in Delaware. This onsite role is ideal for someone who thrives in a detail-driven office environment, communicates effectively with internal teams and local agencies, and can keep multiple deadlines on track. This is a contract position with the potential to become permanent, offering the opportunity to contribute to essential pre-construction processes while building long-term value within the organization.

Responsibilities:

Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps.

Gather required supporting materials for a range of permit @types, including demolition, utility, new construction, conservation, and tree removal requests.

Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule.

Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits.

Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed.

Process utility connection paperwork and fees for new starts, and follow through until requirements are completed.

Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates.

Build productive working relationships with local government offices and officials to support efficient coordination.

Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems.

Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained. Requirements - At least 3 years of experience in administrative coordination, permit administration, or a related office support role.

Proficiency with Microsoft Office applications and the ability to learn company-specific software quickly.

Experience handling detailed documentation with a high level of accuracy and consistency.

Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Familiarity with data entry, general administrative support, and front-office or receptionist-@type responsibilities.

Experience using document management or markup tools such as Bluebeam is preferred.

Valid U.S. work authorization is required.

All candidates are required to undergo pre-employment screening. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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