Administrative Assistant

Robert Half • San Marcos, CA • 1d ago

Description

Every team has that one person who keeps everything on track-the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That's exactly who we're looking for. We're seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.

You'll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity.

What You'll Do

Manage calendars, schedule meetings, and coordinate appointments

Handle email correspondence and act as a point of contact for internal and external communication

Prepare reports, presentations, and documents as needed

Maintain organized filing systems (digital and physical)

Assist with office coordination, supplies, and vendor communication

Support project tracking and follow-ups to ensure deadlines are met

Coordinate meetings, including logistics and preparation of materials

Assist with data entry, recordkeeping, and administrative reporting

Provide general support to leadership and team members as needed

Requirements

Two to four years of administrative or office support experience

Strong organizational and multitasking abilities

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Ability to prioritize tasks and adapt in a fast-paced environment

Preferred Qualifications

Experience supporting executives or multiple departments

Familiarity with project coordination or operations support

Experience with scheduling tools, CRMs, or internal systems

Strong problem-solving skills and proactive mindset

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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