Marketing Events Intern

SCRAM Systems • Springfield, IL • 2h ago

We are looking for an Events Marketing Intern who is organized, detail oriented, and ready to do the real work of keeping our events function running smoothly. You will work closely with our marketing and business development teams to support logistics, maintain our materials and tracking systems, and help ensure every event reflects the LifeSafer brand. This internship has a clear path to a full time role for the right person.

We are looking for candidates who have recently graduated or are on track to graduate by May 2026.

ESSENTIAL FUNCTIONS AND DUTIES

Event Coordination and Logistics Support

Assist with the coordination and preparation of assigned events from initial logistics through on site support and post event follow up.

Assist with logistics coordination for assigned events including vendor communication, materials preparation, and shipping tracking

Maintain event project timelines in Asana, keeping task lists and deadlines up to date as directed

Track the status of pre event deliverables and flag any items at risk of missing deadlines to the marketing team

Assist with on site execution where applicable, including setup support and day of logistics

Compile post event notes and expense summaries for team debrief and review

Collateral and Materials Management

Help ensure LifeSafer event materials are organized, current, and ready to go for every event.

Maintain the event collateral inventory, tracking what is on hand and flagging items that need to be reordered or updated

Assist with fulfillment and shipping of event materials, ensuring the right assets reach the right location on time

Coordinate with the creative team on production requests for event specific materials as directed

Ensure all collateral is accurate, on brand, and accounted for before each event

Administrative and Cross Functional Support

Support communication and coordination across the teams involved in event execution, keeping shared resources accurate and up to date.

Assist the marketing team with pre event preparation, including logistics checklists and stakeholder communication support

Help track and log event related lead and activity data in HubSpot following each event

Maintain organized records of vendor contacts, timelines, and event documentation for team reference

Support internal communication around event logistics by keeping shared documents and trackers current

Required Qualifications

Recently graduated or on track to graduate by May 2026 with a Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or a related field

1 to 2 years of experience coordinating events, whether in a professional, internship, or campus or volunteer capacity

Demonstrated ability to manage multiple deadlines and logistics details simultaneously without losing accuracy

Strong written and verbal communication skills, able to correspond professionally with vendors, teammates, and stakeholders

Experience maintaining project tracking tools, shared documents, or event management systems

Proficiency with Google Workspace or Microsoft Office

Comfortable in a remote work environment with the ability to stay organized and independently responsive

Willingness to travel as needed to support on site event execution

Preferred Skills

Experience with Asana or a comparable project management platform

Familiarity with HubSpot or another CRM tool

Experience supporting B2B events, trade shows, or partner conferences

Comfortable working across multiple teams and communicating proactively with both peers and leadership

What You Will Gain

Hands on experience supporting event execution at a national brand across multiple event formats and audiences

Practical experience with Asana and HubSpot alongside an experienced events and marketing team

Exposure to how event execution connects to broader marketing and business development goals in a regulated industry

Experience working cross functionally with marketing and business development teams in a collaborative remote environment

Mentorship from experienced marketing and events professionals with direct visibility to leadership

A clear path to full time consideration and a body of real work you can speak to in future interviews

Go to Apply

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