Summary The Transportation Assistant (Fleet Manager) provides vehicles and vehicle services to a variety of external agencies, customer programs and medical center services within a large geographical area that includes West Virginia, Ohio, and Kentucky. This position is responsible for forecasting, scheduling, design, procedure development, quality improvement implementation, modification of processes, evaluation, and ongoing operational flow of the medical center's vehicle programs. Responsibilities Major duties include but may not be limited to the following: Administrative Records and Data Management Plans and coordinate transportation services and provides technical guidance and advisory services to all supervisors and leads. Assign specific vehicle identification information and maintain vehicle assignment data; track availability, fees, fee collection, and authorized drivers. Maintain vehicle registration, inspection, insurance, maintenance, and cleaning records and data. Verifies driver licensing, facilitates driver training. Collect and monitor vehicle specific data and generate a variety of reports. Review documents, automated systems, reports and/or applications for omissions and inconsistencies and ensures data is complete and accurate. Notifies department chiefs and managers when data has not been received. Continually adjust and track data for mileage variations. Identifies and summarizes trends and anomalies. Generates reports for the Grounds Supervisor, including service projections, progress reports, vehicle mileage and usage, and maintenance trends. Vehicle Inventory and Issue Maintain an inventory of vehicles owned by General Service Administration (GSA) and Veterans Administration (VA). Coordinate with Supply Chain Management staff to ensure vehicles are accounted for on the Equipment Inventory List (EIL). Track vehicle mileage, usage, maintenance, issues, and life-cycle to plan for and coordinate vehicle acquisitions and disposals. Assign vehicles based on requests and availability of vehicles. Track status and locations of all vehicles. Issue vehicle keys and generates assignment documents, ensuring vehicle drivers are full licensed and qualified and sign all required documents when receiving and returning vehicles. Manage the Global Positioning Systems (GPS) program and ensures tracking devices are installed and/or removed when necessary for government vehicles. Vehicle Maintenance Coordinate vehicle cleaning and perform visual inspections and basic preventive maintenance such as adding fluids or air to tires. Track and plan for vehicle maintenance actions including service required by the manufacturer, manufacturer part and vehicle recalls, and maintenance payment invoices. Identify, project, schedule, & coordinate vehicle maintenance. Inform and advise operators and leaders of scheduled and unscheduled maintenance and procedures. Notifies the various points of contact of required maintenance actions, and tracks and coordinates to ensure all maintenance actions are completed. Processes maintenance payment invoices. Performs other related duties as assigned or required by VHA, VISN, or another Directives Work Schedule: Full-time, Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant - Fleet Manager/PD240060 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Work is sedentary; however, it also involves walking, standing, bending, and carrying of items including books, supplies and parts and driving motor vehicles. Travel is required for inspection of maintenance and repair work, accident investigation and visiting customer locations. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing and organizing transportation vehicles or managing larger processes. Previous experience with GSA Fleet Operations or experience with other agencies that use GSA Fleet vehicles. Familiar with VHA operations and basic forms. Knowledge of the activities and operations of a medical center to independently determine proper allocation of fleet center resources and manpower For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and wellbeing. As a VA employee, you will practice Whole Health in an environment that supports personalized and proactive care Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
