Legal Administrative Assistant

City of Kalamazoo • Kalamazoo, MI • 15h ago

Description/Distinguishing Features

The Administrative Assistant - FOIA is responsible for assisting the Assistant FOIA Coordinator/Legal Assistant and Office Coordinator/Legal Assistant. The Administrative Assistant -- FOIA will assist in coordinating and processing Freedom of Information Act requests pursuant to state statute and assisting citizens with requests over the phone, through e-mail, and in person. This position will also perform general and specialized administrative support activities which include answering, screening, and directing telephone calls, taking messages, and drafting and preparing a variety of legal documents. In addition, this position will assist in preparing and maintaining files and records, processing court dockets and discovery requests, and providing information on policies and procedures.

Examples of Duties

A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

Assist FOIA Coordinator in processing and fulfilling Freedom of Information Act (FOIA) requests.

Assist in receiving, preparing, editing, coordinating, and disseminating FOIA information.

Assist in reviewing and analyzing records in response to FOIA requests and determining whether any exemptions apply.

Properly redacts any protected information consistent with statutory exemptions and case law.

Assists in preparing FOIA final response letters and related correspondence.

Gathers information and compiles data to draft and prepare a variety of documents such as letters, memos, reports, surveys and job advertisements.

Schedules and coordinate various meetings, events and activities to include organizing special programs, locating a facility, preparing invitations, ordering refreshments, and making the necessary travel arrangements.

Answers, screens, and directs telephone calls and public to include taking messages, providing requested information, and responding to citizen concerns, complaints and questions regarding local City ordinances.

Assists in processing court dockets and discovery requests for the prosecution of cases in the 8th District Court.

General administrative support for office.

Performs other related duties, as assigned.

Essential Qualifications

High School Diploma or General Equivalency Degree (G.E.D.).

Minimum of (4) years of office experience with two (2) of those years being in a specialized area of assignment; or an equivalent combination of education and experience sufficient to perform the essential duties of the job.

Must currently be a Notary Public, or able to obtain certification within 90 days of hire.

Must be able to pass state background check and fingerprinting.

Ability to transcribe dictation or speedwriting is desirable; ability to @type a minimum of 40 wpm.

Strong, clear communicator and excellent interpersonal skills; proven ability to effectively and positively communicate with all levels within the organization.

Demonstrates a sense of urgency, prioritizes well, shows energy, responds to opportunities, instills urgency in others, and meets deadlines.

Demonstrated experience with Microsoft Office applications.

Similar Jobs

Industrial Maintenance Technician- Night shift- Battle Creek

Prairie Farms Dairy • Battle Creek, MI • 6d ago

Legal & Paralegal

Full Time Service Worker PF - Battle Creek, Battle Creek, MI, US Salary Range: $29.75 To $44.00 Hourly Title: Maintenance Technician Classification/Job Grade: Hourly Location: Battle Creek, MI Department: Maintenance Sup...

6d ago

Go to Apply

Staff Industrial Automation Process Engineer

Stryker • Portage, MI • 1w ago

Legal & Paralegal

Stryker is seeking a Staff Industrial Automation Process Engineer to join our Advanced Operations team, supporting the Acute Care Business Unit. In this role, you will lead the design, development, and deployment of adva...

1w ago

Go to Apply

Assistant Prosecuting Attorney

Allegan County • Allegan, MI • 2w ago

Legal & Paralegal

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County's natural resources are a gift...

2w ago

Go to Apply

Asst Manufacturing Engineer Barrel Plating

PARKER HANNIFIN CORPORATION • Kalamazoo, MI • 9h ago

IT & Engineering

Parker Hannifin Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century, we've enabled engineering breakthroughs that make energy cleaner, transportation safer, medical...

9h ago

Go to Apply

DISTRICT ACCOUNTING MANAGER

Compass Group, North America • Galesburg, MI • 12h ago

Retail & Hospitality

Canteen Position Title: DISTRICT ACCOUNTING MANAGER Pay Grade: 11 Salary: $64,000 - $67,000 Growth. Opportunity. Excellence. Canteen brings break time to everyone. We combine food, service, and experience backed by indus...

12h ago

Go to Apply

Commercial Sales Manager

AutoZone, Inc. • Battle Creek, MI • 12h ago

Management & Administrative

Job Description The Commercial Sales Team at AutoZone plays a pivotal role in driving growth across our professional customer base. Focused on delivering quality parts, reliable service, and dedicated support, this team...

12h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Battle Creek, MI • 13h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

13h ago

Go to Apply

Financial Center Manager Associate

Fifth Third Bank, N.A. • Portage, MI • 18h ago

Finance, Accounting & Banking

Make banking a Fifth Third better®We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION:The Financial Center Manager will...

18h ago

Go to Apply

Accounts Payable Coordinator

Insight Global • Allegan, MI • 21h ago

Finance, Accounting & Banking

Job Description A client of Insight Global is seeking an Accounts Payable Clerk to join their team! This individual will be responsible for managing and processing invoices and financial records for a range of vendors. R...

21h ago

Go to Apply

CDL Truck Driver Van OTR Fleet

Roehl Transport • Kalamazoo, MI • 22h ago

Trucking & Construction

In our over the road Van Fleet, you'll haul largely no-touch freight across 48 states and Canada. As you see the nation, you'll also see many different shippers and locations. You'll get our Dyanmic Pay Plan that respect...

22h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.