We're here for one reason and one reason only - to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.
Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.
Job Description
We are seeking an Administrative Coordinator to provide executive-level administrative and clerical support to a group of leaders in the Kite Development organization, a large, highly matrixed and complex enterprise.
Specific Job Requirements
Responsible for maintaining, scheduling, and organizing a calendar of appointments, meetings, and events.
Processes invoices and prepares expense reports. Includes creating and distributing agendas, collecting assessment forms, and scheduling and making travel arrangements.
Assist in the orientation of new administrative assistants and other staff, and ensures all new hire materials are arranged for the person's first day at Kite. Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
May spend significant amount of time coordinating functional administrative activities which support clinical trials and medical information.
Responsible for coordinating large events which includes the planning, organizing and implementation event activities.
Liaise with external persons, agencies or organizations to coordinate activities which are important to the function of the department as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances.
May assist with facilities space planning or office set-up. May screen and prioritize manager's mail and email.
Act as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.
Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.
Arranges for needed resources in order to meet timelines.
Under manager's direction, creates or may assist in the creation of draft reports, documents, presentations and technical documents as needed.
Knowledge
Excellent verbal, written, and interpersonal skills are required. Exhibits exceptional judgment, discretion, and integrity in handling highly sensitive, confidential, and business critical- information.
Requires knowledge and understanding of administrative and office policies and procedures.
Must possess good proofreading and editing skills. Has the ability to review the work of lower level administrative assistants.
Strong overall competency with the Microsoft 365 suite (Outlook, Teams, Co-Pilot, PowerPoint, Excel, One Note), with the ability to leverage tools efficiently to support executives or teams.
Demonstrates advanced proficiency in SharePoint, with the ability to create, optimize, and manage complex sites and content repositories. Works under minimal supervision.
Receives occasional direction from manager to perform non-routine job responsibilities and duties.
Understands the goals and objectives of the functional department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.
Minimum Education and Experience Requirements
High School and Three Year's Experience OR
Associate Degree and Two Year's Experience OR
Bachelors Degree
The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com . Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma .
For jobs in the United States:
Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' (https://www.eeoc.gov/employers/eeo-law-poster) poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT (http://www.dol.gov/whd/regs/compliance/posters/eppac.pdf)
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Kite Pharma Employees and Contractors:
Please apply via the Internal Career Opportunities portal in Workday.
Change The World With Us
Everyone at Kite is grounded by one common goal - curing cancer. Every day, we aim to establish a direct line between that purpose and our day-to-day work.
We are creating Kite together, with the recognition that the best teams are built by the best people. We maintain an attitude of curiosity, and creativity with each challenge as we develop a new market for cancer therapies. We appreciate and respect one another, and most importantly, we don't take success for granted.
While we've come a long way to make what others viewed as impossible, possible, we know one thing is certain. Today is just the beginning.
