Administrative Assistant Specialist - Level 4

Lockheed Martin • Fort Worth, TX • 4h ago

Description: The Lockheed Martin Aeronautics Skunks Works team is searching for an experienced Senior Administrative Assistant. This position provides administrative support to the Vice President, Innovation Portfolio. The successful candidate will perform a variety of administrative duties in support of the enterprise team.

This role serves as the initial contact for many senior-level customers. The candidate will need to bring outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.

Responsibilities include but are not limited:

Resolving priorities in a constantly changing, fast paced environment

Balancing workload priorities with short deadlines

Mange complex executive calendar

Coordinate and secure domestic and international travel arrangements

Prepare and process expense reports

As a delegate, reviews experience reports submitted to the VP by their direct reports in a timely fashion

Arrange meetings, conferences, and offsites, including coordination across classified programs and security teams

Receives, refers, or answers mail, to include review and properly re-directing email with appropriate follow-up

Ability to handle basic budget management

Review and update presentations - highly advanced in Microsoft Office applications such as Power Point, Word, and Excel strongly preferred

Coordinate all facilities issues including office moves, order office supplies, manage conference rooms, set up of audio/visual systems and equipment

Provide guidance and direction, as needed, to other administrative assistants in the Innovation Portfolio

Responsible for cross-enterprise collaboration with internal and external executives' administrative assistants

Event support and coordination, as required

Coordination is critical in this function to ensure organizations are kept informed of emerging issues and information

Able to maintain confidential information pertaining to Lockheed Martin operations, proprietary, and personnel matters

Must be able to work flexible hours and overtime including evenings and weekends as needed

Must be able to work independently and use personal initiative to formalize processes and streamline operations

Must be a US Citizen. Must be able to obtain a Top Secret Security Clearance. This position is located at a facility that requires special access.

Basic Qualifications:

Administrative assistant experience.

Experience in Microsoft Office Suite - Outlook, (specifically Outlook Calendar management), Microsoft Word, Excel, Power Point.

Experience in managing emails, calendars & schedules.

Experience in domestic travel planning and expense reporting.

Desired Skills:

Outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.

Demonstrated analytical and research skill capabilities

Experience in coordinating facilities issues including office moves, order office supplies, and manage conference rooms, set up of audio/visual systems and equipment

Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices involving multi-sites, reserve conference rooms, arrange video conference, prepare meeting rooms, print and post charts, set up teleconferences, and drive charts.

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Top Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Experience Level: Hourly/Non-Exempt

Business Unit: AERONAUTICS COMPANY

Relocation Available: Possible

Career Area: Administrative

Type: Full-Time

Shift: First

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