Administrative Assistant

J-U-B Engineers, Inc. • Moscow, ID • 4d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2527236

Location: Moscow, ID

Position Overview: J-U-B ENGINEERS, Inc. is seeking to hire a Part-Time Administrative Assistant (20-25 hrs/week) to work in our successful Moscow, Idaho office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is Helping Each Other Create Better Communities. We foster a supportive and team-oriented environment to solve problems that improve society while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network.

This position will support our entire staff and reports directly to a Regional Office Manager. The schedule for this role can vary, but office hours are Monday Thursday, 7:30am-5:30pm, Friday, 7:30am-11:30am. This role also has potential to turn into full-time in the future.

The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to:

Answer and route office phone calls promptly, correctly and in a

courteous manner

Schedule meetings, office events, order food, and run errands

Review and distribute mail and ship packages

Monitor, order, and purchase office supplies as needed

Make travel arrangements and training registrations

Resolve issues with and maintain office equipment and supplies

Assist with the onboarding of new employees to include new-hire

paperwork and working with IT/equipment

Partner with managers, engineers, and staff to understand needs and

provide support including technical document review

Complete special project assignments, such as compiling, printing,

binding, and document delivery

Ownership of conference room and kitchen to include organizing and

straightening.

File management (paper and digital), including archiving

Communicate with staff and distribute important information

Coordinate fleet vehicle maintenance and coordination of usage

Assist in planning and executing office activities

Partner with business integration leader to support local community

functions and events

Troubleshoot building related issues and follow up with vendors to

get issues resolved

Organize and schedule submittal packets and information, assist with

proposal drafts and graphics

Collaborate with other admin staff across the company

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