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Administrative Specialist III

University of Idaho • Moscow, ID • 1w ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2516572

rAdministrative Specialist III

rPosting Number: SP005205P

rDivision/College: College of Law

rDepartment: College of Law

rLocation: Moscow

rPosting Context Statement:

This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors. They will support the admissions team and will play a vital role in organizing our law classes while coordinating with a corresponding position in the Colleges Moscow location.

rrPosition Overview:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes,

procedures, and records

Provide administrative support and coordinate activities of a

department or unit by prioritizing, directing and responding to business matters involving university administrative functions

Respond to routine and moderately complex questions/issues

concerning unit/university policies, processes and procedures from internal and external contacts

Support regular and non-routine meetings and events; coordinate

complex travel arrangements

Compose and distribute meeting notes and routine correspondence or

reports, such as presentations, statistical or monthly activity reports

Maintain individual and office calendars

Utilize university systems to create, review and submit financial

documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator

May supervise or direct the work of others

Other duties as assigned

rrRequired Experience:

Three years performing administrative or office support functions

such as document or records management, composing or editing and formatting business documents, reception and/or customer service

Composing, proofing, and editing a variety of business documents,

using proper grammar and punctuation as demonstrated in application materials

Using computer software and applications for word processing,

spreadsheets, email and internet research

rrRequired Education:

High School Diploma or equivalent

rrRequired Other:

Ability to travel within the region regularly throughout the year

rrAdditional Preferred:

Associates, Bachelors or other college-level degree program

Providing customer service

Using complex software (such as financial and personnel records

management systems) while completing administrative tasks

Managing calendars and/or scheduling

Interpreting, applying, and explaining complex information such as

regulations, policies or services

Independently solving problems and performing liaison activities in

a work setting and coordinating activities requiring complex arrangements

Experience working with faculty, staff, and students in a university

office setting

Experience collecting and compiling data

Experience handling confidential information and using discretion

when handling highly sensitive information

Balancing a workload of assigned tasks to meet multiple deadlines

rrPhysical Requirements & Working Conditions:

None

rrDegree Requirement:

rListed degree qualification is required at time of application

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$21.00 per hour or higher commensurate with experience

rType of Appointment: Fiscal Year

rFTE:

.625

rFull Time/Part Time: Part Time

rFunding:

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 03/20/2026

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

This posting requires aLetter of Qualification addressing whether you satisfy each of the required and preferred qualifications. This position has a first consideration date of April

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