Administrative Assistant

Robert Half • Vallejo, CA • 5h ago

Description

Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills.

Administrative Assistant Responsibilities:

Assign repossession tasks and coordinate with field agents to secure collateral efficiently.

Manage redemption processes and schedule personal property appointments with professionalism.

Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.

Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.

Ensure compliance with company policies and state regulations in all administrative processes.

Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.

Update customer account records using multiple software platforms, ensuring accuracy and completeness.

Perform data entry tasks for repossession documents and communicate updates to assigned clients.

Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.

Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation.

If you are interested in this Administrative Assistant position, please submit your resume today.

Requirements - High school diploma or equivalent required; a college degree is preferred.

Must meet California State Licensing requirements, including successfully completing all required screenings.

Intermediate computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Strong written and verbal communication skills, with the ability to handle high call volumes.

Excellent organizational skills and attention to detail for managing multiple tasks effectively.

Ability to maintain confidentiality and handle sensitive information with discretion.

Must be able to pass pre-employment and random drug testing.

Availability to work Monday through Friday and provide outstanding customer service. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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