Administrative Specialist - Human Resources
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Administrative Specialist - Human Resources
Salary
$46,196.80 - $62,379.20 Annually
Location
City Hall - Casper, WY
Job Type
Full-Time
Job Number
1314-07
Department
Support Services Department
Division
Human Resources (301)
Opening Date
04/14/2026
Closing Date
4/22/2026 11:59 PM Mountain
Description
Benefits
Questions
Class Summary
Administrative Specialist - Human Resources
Full-Time Position
Schedule: Monday - Friday 8am - 5pm
Are you a detail-driven professional who thrives on organization, accuracy, and providing exceptional customer service? Do you enjoy being the go-to person who keeps operations running smoothly behind the scenes? If so, the City of Casper invites you to bring your expertise to our Human Resources team.
This is more than an administrative role, you'll be a key partner supporting multiple functions that directly impact employees, departments, and the community we serve.
What You'll Do
In this highly skilled administrative role, you will work both independently and collaboratively to support HR and Risk Management operations. Responsibilities include:
Managing complex administrative processes, special projects, and departmental workflows
Preparing, analyzing, and maintaining reports, and spreadsheets
Supporting accounts payable/receivable and assisting with budget-related tasks
Coordinating meetings, events, and internal committees or task forces
Creating and managing professional correspondence and documentation
Maintaining organized, efficient recordkeeping systems and confidential files
Serving as a subject matter expert for administrative processes and office technology
Delivering prompt, courteous, and professional customer service to employees and the public
What We're Looking For
The ideal candidate is highly organized, detail-oriented, and committed to confidentiality. You bring a strong customer service mindset and the ability to manage multiple priorities with accuracy and professionalism.
Key qualifications include:
Strong customer service and interpersonal skills
High attention to detail and accuracy in both data and written communication
Proficiency in Microsoft Word and Excel, including creating and managing spreadsheets
Ability to handle sensitive information with discretion and professionalism
Strong organizational, time management, and problem-solving skills
Ability to work independently while collaborating across departments
Effective written and verbal communication skills
Incumbents are responsible for performing highly skilled administrative support to multiple divisions and/or work groups.
REPORTING STRUCTURE:
Receives general supervision from a Division Manager or Department Director.
Typical Class Essential Duties
Performs a variety of highly skilled administrative support duties, with independence, including compiling material and/or special case work; financial reconciliations; maintaining and updating a department website and social media sites; and serving on internal committees and/or task forces.
Provides customer service and performs administrative tasks, which may include all the duties described in the Administrative Assistant job description, in addition to higher skilled work.
May assist the Financial Services Department with tracking and/or reconciling grants within assigned department; serves as the point of contact for grant compliance and/or internal audits.
Inputs a variety of complex and statistical data; creates spreadsheets to organize, display, and summarize data; facilitates analysis and identifies interrelationships; and prepares special reports for City departments and/or agencies.
Coordinates and prepares for events, attends meetings, and may serve on committees and/or taskforces as assigned.
Assists with basic analytic work and budget preparation within function or department to support management.
Processes accounts payables and/or receivables, including calculating and determining settlements or adjustments; accepts payments; maintains petty cash supply; and researches, tracks and coordinates all accounts payables and/or receivables for an assigned area.
Creates and manages correspondence with significant impact while keeping management apprised of issues and accomplishments; follows-up, tracks work flow, and resolves problems relating to procedures and deadlines.
Ensures the organization and maintenance of record keeping systems; may suggest recommendations to management regarding improved efficiency for such systems.
Relied upon for operational knowledge of administrative processes and may serve as Subject Matter Expert (SME) due to high profiency with specific technology and/or equipment solutions. May create semi-technical documentation for resource purposes.
Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
Performs other duties of a similar nature or level.
Knowledge (position requirements at entry):
Knowledge of:
Customer service principles.
Basic municipal budgeting principles
Fiscal record keeping.
Accounts payable/receivable.
Research methods and techniques.
Inventory management principles.
Record retention and file management principles.
English language, grammar, and punctuation.
Mathematical principles.
Methods of utility or grants accounting.
Municipal operating and budget procedures.
Time management.
Federal, state, and local laws, policies, and guidelines governing public funds administration.
Modern office procedures, methods and use of technological equipment including database management and computer software programs such as Microsoft Office.
Abilities (position requirements at entry):
Ability to:
Understand, navigate, and comply with all grant requirements.
Research fiscal and statistical information and prepare related reports and spreadsheets.
Organize records in an easily retrievable fashion.
Routinely demonstrate the City of Casper core values.
Learn and follow basic grant writing, compliance, principles, and techniques.
Operate a variety of modern office equipment.
Maintain confidentiality.
Problem solve.
Accurately proofread numerical and text data.
Work on a variety of tasks simultaneously.
Perform research and review of data.
Prepare reports and written correspondence.
Make travel arrangements.
Monitor a variety of financial records, ledgers, and accounts in accordance with City policies and procedures.
Process accounts payable/receivable
Maintain a neat and professional appearance.
Work independently and as part of a team.
Communicate effectively verbally and in writing.
Follow written and verbal instructions.
Establish and maintain effective working relationships with those contacted in the course of work.
Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor.
Communicate with the public regarding fees, policies, rules and general information about a division, facility, or event
Skills (position requirements at entry):
Skill in:
Maintaining accurate records and files.
Accounts payable/receivable.
Maintaining confidentiality.
Researching and evaluating data and information.
Time management.
Conflict management and problem solving.
Coordinating meetings and/or events.
Serving on committees and task forces.
Providing customer service.
Proofreading and editing documents.
Creating clear and concise reports.
Typing correspondence, memos, data entry, and/or other related information.
Operating in a courteous, knowledgeable and tactful manner with customers, staff and the general public.
Oral and written communication, sufficient to exchange or convey effective information and to receive work direction.
Using a computer and related software applications.
Training, Experience & Certifications
EDUCATION AND EXPERIENCE
High school diploma or equivalent (G.E.D.) required.
Minimum of five years of increasingly responsible experience performing administrative support, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below.
Local government experience preferred.
Associate's degree in business administration, finance, general studies, or a related field preferred.
LICENSING AND CERTIFICATIONS
Possession of a valid Wyoming Driver's License preferred.
Formal grant management training or certification preferred.
May require being, or obtaining, a Notary Public designation.
Supplemental Information & Physical Requirements
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Women, minorities, and individuals with disabilities are encouraged to apply.
Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test.
As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.
Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.
Physical and Environmental Conditions:
City of Casper employees in data creation and modification, security sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include:
Emergency response/rescue
Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
Operating or maintaining water and wastewater systems
Writing or modifying code, maintaining or modifying City data systems including work on networks, servers, and communication systems
CDL operations and driving
Operating power-driven machinery or equipment
Creating or modifying health, financial, security and or risk documents or assessments
Working with or directing minors
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents in this position work indoors in an office environment and are subject to the common noises associated with office work including telephones, copiers, and printers. The position requires frequent sitting, typing, and customer contact, both by telephone and in person.
Working at the City of Casper
The City of Casper offers a variety of benefits to qualifying full-time employees. For more information on any of our benefits, please call Human Resources at (307) 235-8344.
For full-time positions:
Benefit Programs: Look at these amazing benefits:
State of Wyoming - CIGNA Health
Delta Dental
VSP Vision
Medical Reimbursement Account, Flexible Spending
MASA Supplementary Ambulance Care
Voya Supplementary Hospital, Accident, and Critical Illness Plans
Short-term and Long-term Disability Options
Life Insurance
457/IRA Retirement Options
Employees Family Assistance Program (EFAP) Free Counseling Services
Pet Insurance
Legal Shield/ID Shield
Eleven (11) Paid Holidays Annually
Wyoming Retirement System - Retirement Income for life. Employer match exceeds employee contribution.
Public Employee Pension Plan:
Employer 9.37% Employee 9.25%
Law Enforcement Pension Plan
Employer 16.30% Employee 4.5%
Paid Fire B Pension Plan
Employer 17.80% Employee 9.45%
Paid Time Off (PTO): The City of Casper (City) recognizes that a period of leisure, or recreation, away from the job is beneficial. A new full-time employee will receive an advance of 80 PTO hours on their start date. Each general and sworn Police Officer full-time employee's PTO accrual is limited to a total of 720 hours.
Accruals
General Employees - 7.69 bi-weekly hourly accrual (through year 4, then increases incrementally)
Sworn Police Employees - 9.23 bi-weekly hourly accrual (through year 4, then increases incrementally)
S worn Fire Employees: Vacation and disability accruals are listed in the Collective Bargaining Agreement.
Fitness incentive time off program: Opportunity to earn additional paid time off by participating in the Police Department fitness testing program.
Tuition Reimbursement: Reimbursement % is based on grade level received. Includes books and some fees.
Public Service Loan Forgiveness (PSLF): The City of Casper may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Visit https://studentaid.gov/pslf/ to learn more and understand whether you may be eligible.
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Assessment Tools
21 different mental health assessments to help you understand your wellness needs
Extensive Resource Library
Over 100 mental health and well-being topics
Articles, podcasts, insights, tips, facts, videos, apps, books, and current news
Interactive Learning Lab with wellness series and practices
Community resources and online courses
Employee Assistance Program: Free counseling available to employees and their immediate family members.
Ergonomic Assessments: Review of your workstation and recommendations made by our Risk Management team to ensure a safe and comfortable work environment.
Additional Benefits and Annual Fun Events:
Service Awards Luncheon - To recognize and celebrate years of service, employees who reach a 5-year milestone with the City are invited to an annual luncheon. This event includes catered food, awards, and great door prizes.
Annual Employee Golf Tournament- Swing into Fun: Join us for our annual employee golf tournament. This event is typically in late Summer at our Municipal Golf Course and offers food and door prizes. Open to current employees, retirees, and family members.
Employee Holiday Breakfast- Indulge in a delicious hearty breakfast and enjoy the company of the great employees at the City of Casper. We invite all employees to kick off the holiday season with our Annual Holiday Breakfast.
Chili Skate Night- Lace up your skates! Get ready to glide and slide at our Employee Chili Skate Night at the Casper Ice Arena. Employees and their families are invited to join us for an evening of icy fun and delicious chili.
Wellness Programs - Drawings for cash prizes for participants. Free access to the Casper Recreation Center for qualifying employees.
Leadership and Employee Development - We believe in nurturing talent, empowering individuals, and cultivating a culture of growth and success. Human Resources provides employee training and mentoring opportunities to foster leadership and employee development within our organization.
