Summary This position is located within the Fiscal Service at the VA Medical Center in Bedford, Massachusetts, serving as the authority on all travel matters including related regulations and procedures for both domestic and foreign travel. The employee independently plans and carries out the successive steps to complete employee travel support duties and uses accepted practices to resolve problems and deviations. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Duties include, but are not limited to: Accounting: Reviews requisitions for services, supplies, real property, equipment, and adjustments for all appropriations Reconciles accepted daily listing for payments and researches all daily reject for miscellaneous orders, service orders, contracts, receiving reports and amendments and makes corrections as necessary to resubmit transaction Audits payment documents received from vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness Performs comprehensive audits, analysis, evaluations and related procedures for the purchase card system Reviews records to determine accuracy of costing, timeliness of reconciliations, and appropriateness of purchases Prepares written reports on the results of audits, reviews, and evaluations Serves as principle point of contact on all travel matters and liaison with other government agencies, carriers, and other facilities Performs comprehensive audits, analysis, evaluations and related procedures for the purchase card system Advises on entitlements, reimbursable expenses, Federal Travel regulations, and other local and national policies and procedures Travel: Serves as the transportation assistant with the authority on all travel matters including related regulations and procedures for both domestic and foreign travel Audits and reconciles general and subsidiary accounts which affect numerous appropriations and allotments Processes new applications for cards, adjusts credit limits, monitors outstanding balances and review transactions for potential misuse of the travel card Independently plans and carries out the steps to complete employee travel support duties Responsible for creating and maintaining employee profiles, lines of accounting and routing lists in the electronic travel system Responsible for completing required travel reports on a daily, weekly, monthly and ad hoc basis Agent Cashier: Serves as teller with responsibilities for making cash disbursements from funds Performs the simultaneous operation of receipt and deposit if certain public funds for the Treasury Department Collects and disburses monies from patients' accounts and maintains control records Determines propriety and correctness of all documents, checks, money orders, and negotiable instruments received in collection as well as vouchers submitted for payment Performs other related duties as assigned Work Schedule: Monday through Friday, 7:30am to 4:00pm Recruitment & Relocation Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for AD HOC telework. Telework eligibility will be discussed during the interview process. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is sedentary, but some walking, bending and lifting is required as in a normal business environment. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, you must meet the following: SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience equivalent to the next lower grade level (GS-05) in Federal Service that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of a Transportation Assistant. Qualifying experience includes performing audits, evaluations and reconciliations; researching accounts, historical data and source documents; assisting employees with travel matters; advising on how to create and modify travel authorizations and vouchers; processing applications for travel cards. NOTE: Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Note: Per "Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs", this position is no longer eligible for bargaining unit participation.
