Executive Administrative Assistant

System One • Redmond, OR • 2d ago

System One is partnering with a client seeking an Executive Assistant who will be responsible for providing high-level administrative support to senior management/executives within the organization. This role is an estimated 3 month contract while covering someone who is out on leave.

Essential Job Duties and Responsibilities:

Coordinates and manages complex schedules, including scheduling appointments, meetings, and travel arrangements ensuring schedules are organized and optimized.

Serves as the primary point of contact between management and internal/external stakeholders. Screens and prioritizes phone calls, emails, and other correspondence.

Creates, edits, and maintains documents, reports, presentations, and other materials. Ensures accuracy and organization of documents.

Prepares agendas, attends meetings, takes minutes, and follows up on action items. Arranges conference calls, video conferences, and in-person meetings as needed.

Plans, organizes, and coordinates travel itineraries, including flights, accommodations, and ground transportation for offsite meetings and events.

Oversees the smooth operation of the office environment, including ordering office supplies, maintaining files, and optimizing administrative processes.

Handles sensitive and confidential information with the highest level of discretion and integrity.

Addresses and resolves complex issues and challenges that arise within the office, demonstrating a proactive and solution-oriented approach.

Assists in special projects or initiatives, which may include research, data analysis, and presentation preparation.

Performs other duties as assigned.

Education and Experience Requirements:

Bachelor's degree in business and 5 years administrative assistant experience preferably in a senior or executive support position.

Knowledge, Skills, and Abilities:

Strong organizational, time management and multitasking skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office products and calendar management tools.

Excellent attention to detail and accuracy in all tasks.

Ability to work both independently and as part of a team.

Ability to maintain confidentiality and use discretion.

Ability to adapt and handle changing priorities.

Strong interpersonal skills for effective interaction with senior executives, colleagues, and external contact

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #208-Rowland Tulsa

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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