Accounts Receivable Specialist

Central Association for the Blind & Visually Impaired • Utica, NY • 23h ago

NY1613634 Accounts Receivable Specialist Wage: $23.50 per hour

STATEMENT OF PURPOSE To assist the Accounts Receivable team with routine, monthly and periodic billings, invoicing, collection procedures, and other various tasks in a timely manner.

Position requires a high level of confidentiality, dependability, teamwork, communication, organizational skills, time management, and attention to detail. Must have good typing and data entry skills and experience with spreadsheets and word processing.

KEY JOB ELEMENTS Complete daily SPS billing entries and ensure all information is accurate in a timely manner.

On a monthly basis, review past due invoices on aging schedule to ensure that they have been entered into SPS. If not found, perform the necessary steps to enter them and/or follow up on issues as needed.

Complete agency miscellaneous and recurring billings including invoicing for service contracts, business services, insurance balances, membership dues, waste removal, and any other agency billing needs.

Mail or email invoices as needed per customer and respond to customer requests for duplicate copies of documentation in a timely manner. Confirm billing delivery method and contact information and update in the software as needed.

Send monthly statements to customers with invoices as needed.

Review accounts receivable aging schedule and follow up on outstanding customer accounts by researching unpaid invoices or discrepancies in payments. Escalate outstanding balances, issues or requests to A/R Lead as needed.

Process credit/debit memos in software once approved by Customer Service Manager.

Update and maintain collections spreadsheet including possible issues with customers along with various other spreadsheets.

Provide back-up in processing all customer credit card payments as needed.

Assist with month-end billing processing, which is to include verifying shipped orders are properly invoiced and cleared from the shipped not billed report.

Enter cash receipt information into Macola for customers JWOD and NYSPSP, and others as needed.

Assist with performing/conducting investigations and reviews of new customer credit applications. Submit to the Accounts Receivable Lead for review in a time manner.

Attend department meetings pertinent to accounts receivable, customer service and other departments as needed.

Develop and maintain work instructions for accounts receivable processes.

WORK ENVIRONMENT In-house position. Noise level is moderate.

EDUCATION and/or EXPERIENCE Associate degree in accounting or related field required. Minimum requirement of three years experience in accounts receivable duties.

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