Job Title: Senior Staff Accountant
REMOTE WORK - MUST LIVE IN COLORADO FOR ONSITE MEETINGS
Job Description
This role oversees the financial operations and records of the U.S. organization, ensuring compliance with applicable laws and regulations, maintaining accurate accounts, and producing timely financial reports and statements. The accountant provides financial advice and guidance to leadership and staff while managing key areas such as accounts payable, accounts receivable, bank reconciliations, general ledger, cash management, payroll processing, and tax compliance.
Responsibilities
Prepare general ledger entries, financial statements, and financial reports in accordance with group accounting policies and local GAAP.
Assist with month-end and year-end closing cycles to ensure accurate and timely financial reporting.
Maintain and enhance internal controls to ensure compliance with financial regulations and company policies.
Identify, propose, and discuss process improvements with the financial controller to increase efficiency and strengthen internal controls.
Respond to information requests, research and interpret financial data, and answer accounting and financial questions as directed by Senior finance leadership.
Support the global finance team in budgeting and forecasting processes, providing accurate data and analysis.
Oversee the end-to-end accounts receivable process, including invoicing, payment processing, and collections.
Ensure timely and accurate posting of cash receipts, refunds, and adjustments in the accounts receivable ledger.
Maintain regular communication with customers regarding outstanding invoices and payment status.
Manage and resolve customer billing disputes and discrepancies through clear and professional communication.
Prepare and analyze accounts receivable aging reports, identify trends and potential issues, and notify sales leadership of past due or unpaid invoices as needed.
Serve as the primary point of contact for all invoice management activities, including submissions, corrections, and approvals.
Oversee the accounts payable process, including invoice processing, payment disbursement, and vendor management.
Ensure all invoices are accurately coded and approved in accordance with company policies and procedures.
Prepare and process electronic transfers and payments, and follow up on any unmatched payments.
Maintain accurate records of all accounts payable transactions and ensure proper documentation.
Monitor and respond to incoming emails related to accounts payable in a timely and professional manner.
Run the monthly credit card report, download monthly statements, and send them to the designated service provider.
Maintain and file new tax registrations in state and local jurisdictions in coordination with an external enrolled agent firm.
Manage registrations and filings for sales tax, use tax, 1099 reporting, personal property tax, K-1s, and federal and state tax requirements.
Reconcile sales and use taxes for multiple states on a monthly, quarterly, and annual basis as required.
Maintain and file the NDA database and contract database to ensure accurate and up-to-date records.
Act as the U.S. point of contact for the contract management tool and support contract-related workflows.
Coordinate quotes and renewals for general liability, umbrella, product, and directors and officers insurance in collaboration with the legal department.
Maintain a database of certificates of insurance and ensure proper documentation is on file.
Manage chargeback reports with distribution partners and ensure accurate recording and follow-up.
Manage state licensing requirements for prescription (Rx) medical devices in coordination with internal stakeholders.
Support fixed asset management activities in collaboration with the field sales team, including tracking and documentation.
Collaborate closely with finance, legal, sales, and operations teams to support overall business objectives in a growing medical products organization.
Essential Skills
3-5 years of progressive accounting experience.
Bachelor's degree in Accounting, Finance, or a related field.
Hands-on experience with full-cycle accounting, including general ledger, journal entries, and month-end close.
Strong experience with accounts payable and accounts receivable processes.
Proficiency in financial reporting and preparation of financial statements.
Experience with bank reconciliations, cash management, and payroll processing.
Working knowledge of sales and use tax and related tax compliance activities.
Proficiency with Microsoft Excel, including pivot tables.
Solid understanding of accounting principles and tax regulations.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to collaborate effectively across teams.
Reliable, self-motivated team player capable of proactively managing day-to-day responsibilities in a remote environment.
Additional Skills & Qualifications
Experience working in the medical device industry is highly beneficial.
Experience with Microsoft Dynamics 365 Business Central.
Experience working with large healthcare facilities and customers such as major distributors and OEMs.
Familiarity with IDN and GPO fee processing.
Experience working with contract management tools and maintaining contract and NDA databases.
Exposure to multi-state tax compliance, including sales and use tax reconciliation.
Background in working with distribution partners and managing chargebacks.
Ability to identify process improvements and contribute to strengthening internal controls.
Comfort working within a global organization and collaborating across time zones.
Work Environment
This is a remote position based in Colorado, ideally in the Denver metro area, and operates on Mountain Standard Time. The role is part of a small, collaborative finance team of two existing members, including a manager and a junior accountant who focuses on more transactional invoicing tasks. You will work closely with Senior finance leadership as well as commercial and legal teams, including colleagues based in Europe. The organization develops, manufactures, and distributes specialized medical products used in patient warming, single-use flexible endoscopy, intensive care, surgery, sterilization, and other specialized and general care settings, offering a dynamic environment with a strong growth trajectory and a start-up feel backed by an established international presence. The company provides a comprehensive benefits package, including medical, dental, and vision coverage, paid time off and paid holidays, a 401(k) retirement savings plan, and referral reward bonuses. Work is performed using modern cloud-based financial systems, including Microsoft Dynamics 365 Business Central and standard office productivity tools, in a professional, results-oriented environment that values initiative, reliability, and clear communication.
Job Type & Location
This is a Permanent position based out of Greenwood Village, CO.
Pay and Benefits
The pay range for this position is $75000.00 - $100000.00/yr.
Company Benefits (Generic) Competitive base pay Medical, dental, and vision insurance 401(k) with company match Paid time off (PTO), including vacation, sick time, and company holidays Flexible work arrangements (hybrid/remote options where applicable) Professional development and training opportunities Employee Assistance Program (EAP) Life and disability insurance Wellness programs and resources Paid parental leave Tuition reimbursement or continuing education support Performance-based bonuses or incentive programs Collaborative, team-oriented work environment Opportunities for career growth and advancement
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Apr 22, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
