Administrative Assistant 1

Commonwealth of Pennsylvania • Norristown, PA • 4h ago

THE POSITION

Are you interested in embarking upon an exciting career path within the Commonwealth? The Department of Environmental Protection (DEP) is currently in search of a well-organized administrative professional to become part of our team as an Administrative Assistant 1. In this role, you will be accountable for various administrative tasks such as disseminating public notices, document processing, grant oversight, and contract management. Utilize your expertise and skills to elevate your management abilities with this thrilling opportunity!

DESCRIPTION OF WORK

As an Administrative Assistant 1, you will be responsible for attending various meetings with municipal officials and engineers to provide guidance on waterline grants, administrative processes, and cost reimbursement invoices. You will play an active role in developing scopes of work and negotiating township or municipality (grantee) solicitor/engineering fees prior to a grant's execution. In addition, you will manage regional contracts and waterline grants, including the development and management of contracts such as bottled water, laboratory, property appraisal, lawn mowing, and fence repair contracts.

Your role also provides administrative and limited technical support to the Special Projects Section relating to the Land Recycling and Environmental Remediation Standards Act (Act 2). Furthermore, you will be responsible for inputting data in a prescribed format to meet data quality standards set by DEP's guidance, training, and policy. This includes ensuring accuracy and completeness of entries, as well as using system-specific tools to minimize duplicative entries and data quality issues across all of DEP's electronic data systems.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment

Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Travel is required.

Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Norristown. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

This particular position also requires possession of a valid driver's license.

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

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